What are the responsibilities and job description for the Executive Coordinator position at Endeavor?
Who We Are:
IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company.
Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.
The Role and What You’ll Do:
- Foster positive relationships internally and externally, and collaborate seamlessly with assistants, departments, production crews, and other agencies.
- A solid understanding of fundamental project management principles and business best practices
- Handle general administrative and office duties including answering emails and phone calls promptly, intern management, expense reports, monitoring office supply stock, etc.
- Handle all scheduling related matters for the CEO, managing workflow by prioritizing projects
- Great time management skills
- Ability to multi-task, manage priorities / commitments and meet deadlines
- Solutions-oriented and creative problem solver
- Assist with conference room reservations, audio/visual equipment set up, catering for meetings and visitor registration
- Organize drop box and google drive management
- Research, gather and organize meeting materials and agendas in advance.
- Awareness of the company's goals, competitors, and industry trends to better support the teams and projects.
- Work closely with Corporate Communications to support various initiatives
- Coordination of special events including creating and managing invitation lists and responses, booking venues, event logistics, and catering.
- Manage travel logistics, draft travel booklet itineraries/agendas
- Additional ad-hoc projects as assigned
You Have These
- Highly motivated with great energy and work ethic
- Outstanding organizational skills
- Stay cool under pressure
- Self-starter: able to flexibly handle key tasks as needed
- Self-driven, eager to learn and goal-oriented
- Excellent follow-up and ability to assign/monitor the work of others
- Excellent level of accountability, motivation and strong time/project management skills
- Ability to work flexible hours, including some nights/weekends
- High proficiency with MS Office (Word, Excel, PowerPoint and Outlook)
- Ability to work with all levels of management
- Ability to work independently as well as with internal teams
- Exceptional grammar and proofreading skills required
- Ability to handle multiple assignments and deadlines with accuracy
- Detail-oriented and proactive
- Exceptional interpersonal skills
- Strong written and oral communication skills
- Knowledge of the entertainment industry is not required but a plus
- An MBA is not required but a plus
How we work:
Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 5 days per week see immeasurable value internally and throughout the core of the businesses we support.
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
