What are the responsibilities and job description for the Senior Executive Assistant position at Endeavors?

Job Details

Job Location

SAN ANTONIO, TX

Remote Type

Fully Remote

Position Type

Full-Time

Education Level

Bachelors Degree

Travel Percentage

Up to 25%

Job Shift

Description

JOB PURPOSE :

The Senior Executive Assistant is a highly skilled professional responsible for supporting the Chief Operating Officer through various administrative functions. This role requires exceptional accuracy, accountability, attention to detail, and discretion. Serving as a key liaison to internal and external senior management teams and stakeholders, the Senior Executive Assistant ensures seamless communication and coordination. Additionally, this position supports all operational and ad hoc duties directed by the Chief Operating Officer. The individual will occasionally assist other C-Suite Executives, as needed.

Qualifications

ESSENTIAL JOB RESPONSIBILITIES :

Administrative Support

Prepare and edit documents, reports, and material for meetings and conferences

Provide presentation support (PPT, Excel, etc.)

Manage credit card expenses, invoices, receipts, and related reports

Calendar Management

Arrange travel to include transport and accommodations

Organize and maintain records in electronic filing systems

Project Management

Define project scope, plan activities, and allocate resources with the Chief Operating Officer

Develop and adjust project schedules and processes, ensuring adequate staffing and resources

Monitor progress, maintain documentation, and ensure quality standards

Communicate project updates to stakeholders and prepare reports for the Chief Operating Officer and other audiences, as needed

Close projects, document lessons learned, and evaluate outcomes

Other Key Duties

Research assigned topics and regulations, as needed

Ensure the smooth and adequate flow of information within the company to facilitate other business operations

Keep abreast of organizational changes and / or identify opportunities for change and / or refinements are needed

Supervise other executive administrative support roles, as needed

Provide occasional support to other C-Suite Executives and backup for counterparts, as needed

Other duties as assigned.

Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to " Empower people to build better lives for themselves, their families, and their communities."

ESSENTIAL QUALIFICATIONS :

EDUCATION : BS / BA in business administration or relative field.

EXPERIENCE :

5 years of relevant experience in an executive assistant role, supporting C-Level executives (preferred).

Proven experience in project management, executive administration.

Comprehensive knowledge of administrative procedures and departmental operations.

Ability to communicate effectively and professionally both orally and in writing.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Strong analytical mindset with effective problem-solving skills.

Exceptional organizational skills and ability to manage multiple tasks simultaneously.

Collaborative team player with proven leadership capabilities.

Exceptional ability to think strategically, anticipate future needs and challenges, and identify potential solutions and / or mitigation strategies to address needs / challenges.

ATTENDANCE : Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion.

LICENSES : Driver's License with clear record.

VEHICLE : Must have daily use of a vehicle without prior notice.

OTHER : Must be available and willing to travel to various locations and with such frequency as the business need dictates.

Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities.

Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@endeavors.org or speak with your recruiter.

Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at recruiting@endeavors.org . If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

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