HR Coordinator

About Energy Exemplar

In an era where the world is rapidly advancing towards a cleaner future through decarbonization, stakeholders from across the entire energy value chain are having to navigate the complexities of the energy ecosystem. We seek to enable our customers to do so with confidence.   

Our mission: Empowering Transformative Energy Decisions. 

Founded in 1999 in Adelaide, Australia, Energy Exemplar’s award-winning PLEXOS® modeling and simulation software is trusted by innovative organizations across the globe. On one unified platform, stakeholders from across the entire energy value chain are revolutionizing the energy ecosystem and seamlessly planning for the future of energy with unprecedented clarity, speed, and innovation.  

Our impact is global and is being recognized across the industry: 

• Finalist for the 2024 Reuters Global Energy Transition Awards in the 'Technologies of Change' category  

• Finalist for the 2024 Go:Tech Awards in the 'Most Innovative Use of Technology’ category 

• 2022 USEA/USAID Corporate Volunteer of the Year   

• 2022 Impact Award Winner for our impact on the energy industry and the current energy transition  

Energy Exemplar has grown significantly over the past few years, and we are continuing to do so at around 30% year on year. We don’t just celebrate the excellence of our products but champion the quality of our people. They own their outcomes and perform to their best – every day. That’s what makes us who we are and a great place to work. Our core values ‘Customer Success’, ‘One Global Team’, ‘Integrity and Ownership’ and ‘Innovation Excellence’ reflect the way we work and are always at the forefront of everything we do. 

About the Position 

Energy Exemplar is looking for a Performance & Culture Assistant to provide administrative support of various P&C initiatives and programs. This role will also be assisting the VP, Global Employee Experience with travel coordination, calendar management and other administrative functions. The ideal candidate will thrive in a fast-paced environment, exhibit strong organizational skills, and excel in communication and collaboration across cross-functional teams.  

Key Accountabilities include, but are not limited to: 

Performance and Culture Administration 

• Oversee administrative aspects of the global Performance and Culture programs such as the reward and recognition and development programs. 

• Assist in the employee onboarding process by collaborating with hiring managers to ensure new hires meet all necessary contacts and support the organization and coordination of onboarding activities. 

• Research, organize, and coordinate with various stakeholders to fulfill requirements for external employment awards, ensuring timely payments and submissions, and adherence to deadlines. 

• Provide administrative support by maintaining the content calendar for internal intranet and external social channels, ensuring consistency and professionalism in employment branding efforts.  

• Communication management including drafting initial version of emails, blog posts, draft copy for internal or external purposes. 

• Provide backend support for communication planning, reporting, logistics, and other administrative aspects of the internal company Swag Store to enhance employee engagement and brand visibility.  

• Assist in organizing administrative aspects of the internal internship program, including coordination, communication, and logistics to support the successful execution of the program.  

• Assist with various project management activities, including vendor management, program administration, follow-up and metrics. 

• Present to staff on a regular basis on our global People Programs. 

• Administrative upkeep of various HR-related system.  

Support 

• Assist in schedule management for the VP, Global Employee Experience including coordinating, scheduling and (as necessary) attending meetings, training sessions and events with both internal customers and external vendors. 

• Coordinate follow-up meetings, drive task completion and provide summary notes to relevant meeting participants including maintaining and updating project plans as needed. 

• Coordinate travel arrangements and process expense reports, as required. 

• Assist with email management during times of travel. 

• Conduct research on assigned topics such as hybrid working, remote management and AI and produce executive summaries to provide insights and recommendation to management. 

Candidate Requirements & Qualifications  

• 2 years of related experience in HR and/or administrative role within a fast-paced environment  

• Bachelor’s degree in business administration, Human Resources, a related field 

• Strong organizational and multitasking skills 

• Ability to work in a fast-paced environment, ability to shift and juggle priorities and deliverables 

• Work in a streamlined and efficient manner, proactively ask questions, applying logic and common sense to all matters 

• Ability to display discretion and maintain confidentiality 

• Excellent written and verbal communication skills in both in-person and virtual  

• Ability to collaborate effectively with team members and stakeholders globally 

• Proficient in Microsoft Word, PowerPoint, Excel and Teams 

• Ability to meet deadlines and maintain a high level of accountability  

Energy Exemplar is an equal opportunities employer and we value your unique identity and perspective. We are fully committed to providing and fostering a workplace that reflects the diversity of society. Bring your authentic self and help us build an inclusive world together! To support you in being the best version of yourself during the application and interview process, please let us know if you have any specific requirements. 

* Pay within the range of $60,000 varies by work location and may also depend on job-related knowledge, skills, and experience. 

Salary : $60,000 - $65,000