Supervisor, Records & Document Services

Energy Harbor at a Glance 

Energy Harbor is a financially secure premier carbon free power producer with a focus on best-in-class safety and operation. We operate the second largest non-regulated nuclear fleet in the country supplying roughly 33 terawatt hours of clean carbon free generation to more than 3.5 million homes and businesses. Our nuclear fleet uniquely positions Energy Harbor amid an evolving environmentally focused landscape.  We are a highly reliable provider of carbon free baseload electricity committed to Environmental, Social and Governance (ESG) principles critical to meeting the nation’s emissions goals and accelerating the country’s clean energy transition.

Our success is driven by our employees' unwavering commitment to safe, reliable operations, financial stability and best in class service to meet our customers energy and sustainability needs. 

Join our team at Beaver Valley Nuclear Power Plant! We are seeking qualified talent to join our site in Shippingport, PA, as Supervisor, Records & Document Services. 
 

POSITION SUMMARY

Supervise Records department personnel as part of the maintenance, development, and site implementation of various Energy Harbor fleet processes as defined by the fleet/site document control program.  Scope includes  review, FileNet entry, duplication, and distribution of procedures, engineering documents, and all applicable fleet/site documents.  Also responsible for select administrative services to the station including responsibility for section level budget development and control 

Principal Accountabilities: 

• Supervise union personnel who perform: processing of procedure revisions, scanning records for storage, updating drawings, processing company mail, document shredding and document mass reproduction for the site.  
• The Supervisor of Document and Procedure Control is the site owner for the documentation control program and is responsible for development, maintenance, and site implementation of the following Energy Harbor fleet processes, programs, and procedures: 1) Document Control 2) Procedure Review and Approval, 3) Procedure formatting and content requirements (Procedure Writer’s Guides) 4) EH Document Hierarchy 5) Program Manual, 6) Business Practice, 7) Reference Material Development review and approval 8) Procedure Writer Training 9) Form Control, and 10) Procedure Validation.  
• Ensures that procedure packages are reviewed for accuracy and meet the requirements of the procedure review and approval process prior to release for implementation.  Responsible for administrative functions associated with all station and fleet procedures, including format, reproduction, distribution, and control of revisions. 
• Ensures that engineering documents/packages are reviewed for accuracy and meet the requirements of the engineering change process prior to release.  Oversees the storage, duplication, and distribution of engineering documents, utilizing appropriate records retention facilities.  Document types include engineering drawings (preliminary and final), vendor technical information and manuals, and engineering records (e.g., packages associated with modifications). 
• Ensures Modification Coordinator activities as defined in the Engineering Change process are completed, including coordinating and ensuring configuration control documents are issued to allow operational acceptance following modification implementation.
• Ensures that other documents are reviewed for program acceptability prior to release. 
• Participates on the Procedure and Document Control standardization/peer teams to develop and implement continuous process improvement and to maintain process compliance with 10CFR50 Appendix B and ANSI 18.7 requirements. 
• Ensures all legal and regulatory requirements for document control are fulfilled at the station and posts all station procedures as well as drawings and other controlled documents in the electronic system (FileNet).  Has site responsibility for the content manager side of the FileNet application. 
• Coordinates training activities for assigned records staff and records custodians. 
• Oversees the long term storage and retrieval of physical plant records stored off-site at approved record storage facilities.
• Provides duplicating services for the site including procedures, engineering documents, presentations, handbooks, lanyard cards, training materials, general communications, etc. 
• Ensures internal Company mail, U.S. mail, and overnight priority mail are all prepared and distributed throughout site locations in a timely manner with records storage requirements considered. 
• Coordinates work with other departments/section/units. 
• Ensures all activities are completed in accordance with standardized EH fleet practices, policies, and procedures. 
• Ensures section budget is developed and maintained. 

 Qualifications Required: 

• High School diploma or equivalent required.
• 3 – 5 years experience in records or procedure management. 
• Must reside within site specific emergency response organization (ERO) response time.

 Qualifications Preferred: 

• Bachelor’s degree or Associate Degree with 3 years' experience in records or procedure management OR 10 years' experience in document or procedure programs/management.
• Demonstrated thorough knowledge of nuclear legal and regulatory requirements for document and procedure control.  
• Demonstrated ability for solving technical problems and analyzing data.
• Excellent communication skills, verbal and written as well as the ability to relate well with co-workers, customers, and management.
• Experience working with engineering documents/processes and/or procedures processing and control and automated document management systems
• Exhibits a high degree of nuclear professionalism, nuclear safety conscious, maturity, good judgment, personal integrity, leadership ability, a sense of empowerment and motivation to drive excellence in performance.
• Experience working with bargaining unit contracts to the site specific, where applicable.  
• 3 years of previous leadership experience.

Benefits, Compensation & Workforce Diversity 

At Energy Harbor, employees are key to our success. We depend on their talents to meet the challenges of our changing business environment. We are committed to rewarding individual and team efforts through our total rewards philosophy which includes competitive pay plus incentive compensation, 401(k) savings plan with matching employer contribution, a choice of medical, prescription drug, dental, vision, and life insurance programs, as well as skills development training with tuition reimbursement. Please visit our website at www.energyharborbenefits.com to learn more about all of our employee rewards programs. Energy Harbor proudly supports workforce diversity. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. No recruiters or agencies without a previously signed contract. Unable to sponsor or transfer H-1B visas at this time. 

Safety 

Safety is a core value for Energy Harbor and is essential to all of our business activities. We ensure employees have the tools, information, and processes to perform their duties in a manner that assures safety for themselves, their co-workers, our customers and the public. Our goals are to provide a safe work environment, to maintain an accident-free, injury-free workplace, and to promote and maintain public safety. To meet these goals, we dedicate ourselves to achieving world-class safety standards.

$80,000 - $90,000