Project Administrator

Job DescriptionJob DescriptionSalary

We are looking for a Project Administrator to join our team. The Project Administrator is primarily responsible for providing administrative support to the Senior Project Administrator and project team. This position will assist project teams with organizing and maintaining project correspondence and documentation, bid packages, subcontracts, insurance tracking, submittals, RFIs, and closeout owner manuals. Project Administrators may assist multiple project teams and projects at one time.

DEWs Vision, Mission, And Core Values

• Vision Statement: To be the go-to construction partner known for our unwavering commitment to the success of every project.
• Mission Statement: To build a team of professionals who share our core values and foster a culture where everyone can thrive and grow together.
• Core Values:
• Optimism: We share a positive mindset, believing in opportunities over obstacles.
• Initiative: We are self-motivated, proactive problem solvers.
• Accountability: We are committed to a culture of ownership, personal accountability, and safety.
  

DEWs Vision, Mission, and Core Values are explicitly integrated into our daily decision-making, leadership behaviors, employee training, performance evaluations, and company culture. We use them as a guiding principle for all activities and hold employees accountable for upholding them, essentially making them a tangible part of the company's and operations. Our aim is to ensure we are aware of these guiding principles and feel motivated and encouraged to continue integrating them into our daily lives.

Essential Functions

• Assist Project Manager with RFPs as needed.
• Create and manage bid packages.
• Track, Review and Log Compliance Items as needed, including Sub/Supplier Lists, W9, and Prequalification Documents.
• Track, Review, and Log Special Project Requirement items including certified payroll, WBE/MBE/SBA, and Section 3.
• Review weekly compliance report and follow-up on missing documentation including those listed above, signed contracts, and certificates of insurance.
• Participate in all required team meetings.
• Process meeting minutes
• Prepare Subcontract/Purchase Order Agreements
• Prepare Project Agreement change orders
• Prepare and maintain document logs (drawings, sketches, architectural directives, etc.)
• Assist Project Manager and Project Engineer with RFIs as needed
• Assist project team with submittal tracking, including weekly submittal/RFI logs.
• Assist project team with Project Directive (ASI, CCD) Log
• Create and maintain all transmittals and correspondence
• Maintain all project documentation including, but not limited to inspection and tests, field receipts, permits, and subcontractor daily reports.
• Assist Project Manager with organization and tracking of the punch list
• Assist with O&M manuals/closeout at end of a project
• Must be able to handle issues in a timely manner
• Participate in team meetings as necessary
• Maintain project files in an organized manner
• Assist estimating with preconstruction efforts
• Work with Senior PA regarding joint check agreement creation and follow-through
• Assist other project teams when needed
• Other routine office related functions may be required
  
  

Essential Skills And Experience

• Must demonstrate the ability to handle multiple tasks simultaneously.
• Exceptional organizational skills required.
• Ability to meet designated deadlines is also a critical qualification.
• High school diploma or GED
• 2-year Associates Degree in Administration or equivalent experience
• Exceptional computer experience needed. Must be fluent with Microsoft applications including Outlook, Excel, and Word as well as Bluebeam
• Requires good organizational skills and attention to detail
• Experience with the construction industry and CMiC .
  
  

If you are interested in being part of an innovative and collaborative team, in a challenging and rewarding work environment, we want to hear from you! We are always trying to stay a step ahead of emerging trends in the industry. Every employee is part of the process and part of our success. DEW's philosophy is to invest in people and inspire them to bring the best of themselves to work every day. In addition to offering competitive wages and a comprehensive benefits package, employees are given opportunities to learn, develop and grow. These are the reasons DEW is named amongst the top places to work in New Hampshire and Vermont.

We are an Equal Opportunity Employer.