Executive Assistant to Site Vice President

It's fun to work in a company where people truly BELIEVE in what they are doing!

GENERAL SUMMARY

Manage the Office of assigned Executive(s) in an efficient and professional manner using executive level administrative and technical skills. Provide direct support by regularly exercising discretion and independent judgment, performing under only general supervision, to ensure the needs of the executive office are met. Assist and represent the executive and senior management team. Execute special assignments and tasks as needed or directed using structured and proven methods. Provide proactive support to the senior management team and Energy Northwest, directly related to management expectations, policies, and business operations, supporting our vision, corporate focus, and core values. Look for and drive improvements that directly support achieving stated goals and objectives.

PRINCIPAL ACCOUNTABILITIES

Manage the business of the Executive’s office in a proactive, efficient, and professional manner, through careful planning, scheduling, tracking, and implementing activities and commitments. Exercise discretion and independent judgment capable of analyzing conflicting demands and making recommendations to management. Successfully complete critical aspects of deliverables with a hands-on approach that facilitate the Executive’s ability to effectively lead the organization.

Regularly assist and represent the Executive in day-to-day operation of the organization. Function as a core resource to the senior management organization, exhibit flexibility and openness to change. Exercise discretion and independent judgment, making decisions, performing under only general supervision.

Collaborate with executive to enhance communications, and resolve administrative and organizational issues and concerns, coordinate and implement change management. Anticipate the needs of the organization, particularly regarding employee development and communications, and prepare/coordinate the manager’s action to address them. Analyze options, alternatives and solutions to impending issues and concerns in a timely and specific manner to maximize management’s awareness and effectiveness in dealing with administrative, organizations and employee issues. Initiate employee/management meetings to further communications as deemed necessary.

Assist with contracts and fiscal year budgets, salary plans, performance plans, department incentives, and processes that the executive is Chair of within their organizations. Identify areas of concern, ensure performance within guidelines, and identify budget problems.

Function as a proactive team player with all support personnel, management and senior leadership. Plan and participate in combined management/organization workshops to promote team, core values and communications. Generate and present ideas for improvements. Assist in executing new ideas and suggestions. Promote and encourage performance management development, implementation, and celebrations throughout Energy Northwest through creative ideas, better communication, and continuous feedback. Seek out opportunities and provide mentoring to support personnel.

Anticipate future needs of the departments and collaborate with executive, their direct reports and staff to implement changes/improvements as necessary.

Run training reports and schedule refresher training as needed. Schedule and attend safety meetings as required, attend training sessions related to job skills.

Perform as a member of an Emergency Response Team (ERO).
Perform a pre-outage and an outage assignment.

REQUIRED EDUCATION & EXPERIENCE

• A high school diploma or GED is required.
• Requires a minimum of seven years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.

This position is open until filled.

Pay Range:

Midpoint:

This position is salary, non-exempt in which the successful candidate would receive overtime for any hours worked over 40 hours in a pay week. The salary would be offered within the range stated above.

Typically, selected candidates are hired between the minimum and midpoint of the range, based on applicable experience and qualifications, market rate, internal equity, and budgetary allowances.

Offers will be negotiated based on each candidate's qualifications.

Incentive Compensation

This role is eligible to participate in our annual incentive plan. Incentives are earned based on employee performance against defined metrics and company goals.

Benefits

Energy Northwest (EN) offers a highly competitive and substantial benefits package which allows qualifying employees (and their families) to enroll in medical, dental, vision, and basic life insurance. Other voluntary benefits may include flexible spending accounts, tuition reimbursement, supplemental life insurances, credit monitoring, and identity theft insurance. EN offers three retirement programs to qualifying employees including a matching 401(k) deferred compensation plan, the Washington State Pension Plan (PERS), and a 457(b) savings plan. Qualifying employees will also accrue 160 hours of personal time per year and nine paid holidays throughout the calendar year.

We are an Equal Opportunity Employer and do not discriminate due to race, color, age, gender, gender identity, sexual orientation, ethnicity, religion, national origin, veteran status or on the basis of disability.

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