What are the responsibilities and job description for the Subcontracts Manager position at Energy Solutions?

JOB SUMMARY

Responsible for the development and management of complex, multi-year fixed price, time and materials, labor hours and cost-type agreements (subcontracts) requiring ongoing oversight and administration of statements of work and terms and conditions. Collaborates closely with Program Management, Engineering, Operations, Finance, and Quality.

JOB DESCRIPTION / TASKS / RESPONSIBILITIES

Responsible for managing the formation and issuance of solicitations, evaluation of proposals, negotiation and award of procurements and the closeout of procurements from cradle to grave. Ensures value-based selections are made when proposals are received.
Negotiates pre-award subcontract pricing and provisions, identifies and manages supplier risks, determines offer responsiveness, eligibility for award, sourcing justification, and coordinates evaluation team discussions.
Ensures cost or price analyses are conducted and adequately documented to ensure fair and reasonable prices.
Develops subcontract line item structure and coordinates subcontract payment schedule development.
Advises Project Managers (PM’s) and Requestors on compliance matters and recommends actions necessary to avoid serious procurement / subcontract issues.
Consults with internal Clients (PM’s, Requestor’s, Business Development, subsidiary PM’s, etc.) on subcontracts and related issues.
Frequently interfaces with Subcontractors or Suppliers, Quality Assurance (QA) , External Auditors, Internal Program / Project Managers, Legal, Accounting, Finance, HR and others.
Coordinates, develops and produces procurement documentation including procurement plans, source selection plans and evaluation criteria, agreements, data submittal requirements and proposal preparation instructions.
Maintains accurate and complete procurement files in accordance with EnergySolutions’ procurement policies and procedures.
Oversees the management of subcontractors to ensure fulfillment of contractual obligations. Negotiates changes to purchase agreement terms and pricing.
Prepares and controls (manages) procurement correspondence to suppliers.
Assists in the negotiation of Business Development proposals and their terms and conditions to minimize risk and maximize revenue and fees earned.
Communicates proposed bilateral and unilateral contractual changes to Finance and Project controls groups to determine the profitability impact of the changes.
Subcontractor invoice review and coordinates invoice payments with project management, accounting and finance department.
Strong interface with procurement and field surveys to verify work progress by subcontractors to support invoicing in accordance with the subcontractor agreement.
Develops and maintains strong business relationships with the subcontractors.
Manages administrative tasks including the coordination and support of milestone payments, performance based payment, invoice review, and ongoing communication with the subcontractors and program teams.
Resolves subcontract disputes and develops solutions in resolving supplier contractual issues that requires a high level of creativity.
Reviewing, Distributing and Filing Intracompany Work Requisitions (IWR’s)
Performs other duties as assigned.
There is no supervision of other workers at this level.

JOB REQUIREMENTS / SKILLS

Ability to develop and negotiate teaming agreements, master subcontract agreements, and blanket purchasing agreements

Proven ability to build and maintain solid relationships based on mutual respect with senior level internal and external customers, peers and team members

Demonstrated ability to influence key decision-makers and to effectively negotiate with Subcontractors

Ability to simultaneously manage multiple subcontracts and priorities

Strong problem solving and critical thinking skills, ability to exercise independent judgment and manage complexity and ambiguity. Strong negotiation and interpersonal skills and demonstrated project management skills.

Strong written and verbal communication skills, strong presentation skills, and the ability to listen well and communicate effectively with others

Proven ability to collaborate across the organization and operate effectively within a matrix environment by resolving conflict and influencing others

Proven track record that includes collaborating with Program Management and Engineering / Technical individuals regarding management of contractual requirements.

Ability to draft complex subcontracts and / or purchase orders for virtually all requirements

Detailed knowledge of contractual concepts. Ability to research legal issues with minimal assistance.

Demonstrates leadership capabilities through problem solving and customer service.

Demonstrates skills and continual improvement in the subcontracting and procurement discipline.

Demonstrates skills and is viewed across the organization as an expert in the subcontracts and procurement discipline

Ability to read understand basic engineering documents

MINIMUM EDUCATION, EXPERIENCE, CERTIFICATIONS AND REQUIREMENTS / SKILLS

Education :

Bachelor's degree in a business related field required or equivalent experience as defined below.

Required Experience :

A minimum of 15 years purchase agreement administration experience working in an environmental, nuclear or heavy equipment industry

A minimum of 10 years major subcontract administration experience

Experience as a lead negotiator of one or more major procurements in excess of $100M

Experience with settlement negotiations and binding and non-binding arbitration. Experience with performance bonds, parental guarantees, and letters of credit.

Basic knowledge of ERP / MRP procurement systems

Preferred Experience :

10 years of purchase agreement administration experience operating in a Commercial NRC QAP Project environment and / or a FAR / DFAR Project environment. (if being hired into buying position with federal government contracts)

Experience with Oracle Procurement Systems.

Applicable Certifications :

Certified Professional in Supply Management (CPSM), Certified Commercial Contracts Manager (CCCM), Certified Professional Contracts Manager (CPCM) preferred or Certified Federal Contracts Manager (CFCM) for federal procurement role.

EnergySolutions is an Equal Opportunity Employer . All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Apply Online at : jobs.energysolutions.com

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