Procurement Specialist (Administrative)

ENERGY SYSTEMS GROUP® is looking for Procurement Specialist to join our Business Operations team at our Corporate Office located in Newburgh, Indiana. This position is onsite.

The Procurement Specialist is responsible for supporting the company by managing supplier prequalification, qualification, and requalification. During supplier review, the Procurement Specialist is required to make sound judgement on supplier capabilities, analysis of financial statements, safety ratings, insurance, registration, debarment, and risk management. The Procurement Specialist supports functional business units by identifying appropriate suppliers, processing purchasing transactions and resolving procurement issues swiftly and professionally. The Procurement Specialist completes accurate data entry of procurement related information into the ERP system of record in support of the enterprise.

This position is administratively intensive, and responds to time-sensitive situations quickly, working efficiently and accurately under pressure to meet the demands of the situation with tact and professionalism.

The Essential Functions Of The Position Include

• Conducts vendor prequalification process in response to requests from both project team members and business requests, including setting up vendor record, communicating requirements to vendor, and reviewing vendor feedback to ensure compliance with ESG standards
• Generates reports using prequalification data on subcontractors, engineers, vendors, and consultants
• Tracks, stores and updates supplier data of prequalification information, certificates of insurance, and other required data components
• Ensures all vendors and subcontractors meet ESG’s requirements for qualifications, licensure, safety programs, insurance, bonding capacity and other items as determined on a project-specific basis, while working in coordination with other employees
• Consults with management to resolve vendor-specific qualification issues
• Effectively communicates and secures certificates of insurance from subcontractors and tracks expiration and renewal information as required
• Liaises with procurement and other enterprise resources to determine requalification decisions (to determine whether ESG should continue doing business with the supplier up for requalification)
• Administers the supplier database (i.e., onboarded suppliers, added to vendor master, supplier info, etc.)
• Provides New Hire Orientation training regarding the prequalification process for ESG and articulates company policy requirements for suppliers
• Converts properly approved Purchase Requisitions for goods / services into Purchase Orders
• Creates Purchase Orders and manages open PO activity (e.g., change orders, open commitments, etc.)
• Ensures accurate data entry into the ERP system of record as required
• Ensures compliance to the ESG Procurement Policy for all procurement responsibilities performed
• Supports analysis of Non-POs (Invoice Only) transactions to minimize non-compliant company spend
• Conducts after action evaluation with project teams to record performance and quality analysis of suppliers
• Completes supplier credit applications, retrieves appropriate internal sign off, and communicates executed credit applications with the supplier
  
  

Your Background Includes

• High School Diploma or GED
• One to three (1 to 3) years’ related administrative and/or contracts experience
  
  

A Bonus To Have

• Associate’s degree in business, finance, law, technical writing, or related field
• Three to five years’ related administrative and/or contracts experience; or an equivalent combination of education and experience
• Knowledge of procurement processes and analytical ability
• Contracting and negotiating skills
• Working knowledge and understanding of Davis Bacon Wage determination and the Federal Acquisition Regulations (FAR)
• Experience with industry standard contracting methods
  
  

What We Bring To You

• Professional growth and development programs including tuition reimbursement
• Comprehensive health, dental, vision insurance plans and wellness plans for employee and your family
• Life insurance, short-term disability, long-term disability, and supplemental benefits
• 401(k) Savings Plan
• Nine Paid Holidays
• Paid Vacation and Personal/Sick Leave
• Paid Parental Leave for the birth, adoption, or placement of a child/children
• Highly competitive salaries and incentive structure
  
  

We Want You To Know

ESG is an Equal Employment Opportunity Employer. We value talent and understand that our colleagues allow us the opportunity to deliver an exceptional customer experience. We achieve our goals through teamwork and conduct our business with integrity. Join our world-class team to provide mission-critical infrastructure solutions for K-12 schools and universities to local, state and federal government agencies and more.

This contractor and subcontractor shall abide by the requirements of 41 CFR

• 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.