Looking for a Real Estate Licensed Director of Operations / Personal Assistant

Looking for a Real Estate Licensed Director of Operations / Personal Assistant

Looking for a Real Estate Licensed Director of Operations / Personal Assistant for a top producing team in coastal Orange County. Applicants must have a high attention to detail and be passionate about organization, with the ability to organize workflow strategies for the entire team. Applicants should be able to handle a fast paced environment, anticipate the needs of the Team Leader and execute responsibilities with extreme detail at a high level. This is a role for someone who thrives in a team environment and has a "can do" attitude. Ideally the applicant has experience in the industry as an agent, transaction manager, or assistant to a top producing agent. This is not a position for someone newly licensed or transitioning to real estate sales. The role is to support the team lead and manage the team.

The job is typically 8:30am-4pm M-F with availability on weekends and evenings as needed. It is a demanding position but will lead to a lot of growth within the team. This position is primarily an administrative assistant role.

Salary of $60-70k/year plus some bonuses based on performance.

Tasks include:

● Write contracts (should already have experience with real estate contracts)

● Oversee the entire escrow period with the Transaction Coordinator and team

● Hands-on assistance with select clients

● Report to any inspections

● Facilitate showings at Team Lead's listings

● Facilitate showings for the Team Lead's buyers

● Facilitate day- to-day communications with prospective clients, current clients, and agents.

● Manage team marketing: Newsletters, digital, social and print (marketing is template based but needs review and

scheduling)

● Oversee lead generation systems currently in place and run CRM for Team Lead

● Open House set up and occasional hosting of open house

● Keep all files and records organized

● Note taking and dictation skills

● Some personal errands as needed

● Monitoring and notifying clients of important deadlines, planning appointments and scheduling inspections, etc.

● Prepare all listing materials: listing presentations, listing agreements (template based, but slightly customized based on the client)

● Pull Property Profile from the MLS, as directed by Team Leader

● Consult and coordinate with sellers on scheduling the listing photography, staging, repairs, cleaning, ordering and

putting out signage, lockbox, access requirements & marketing activities.

● Coordinating and advertising of broker and public open houses

● Input listings into MLS and marketing websites; updating as needed.

● Submitting all necessary documentation to brokerage via SkySlope for file compliance.

● Social media management and content creation

● Manage and update team’s website

● Collaborating with the brokerage marketing staff on creating listing presentations, postcards and other marketing

collateral

● Other duties and responsibilities as assigned by Team Leader.

Qualifications:

● Real Estate License and experience in the industry

● Strong literacy and numeracy skills to handle administrative tasks

● Knowledge of basic computer skills and technology - a plus if applicant is familiar with Skyslope, Google Workspace

● Working knowledge of social media platforms

● Ability to handle multiple tasks and projects at the same time as well as prioritize and manage time effectively

● Ability to effectively communicate with clients, leads, real estate agents, affiliates and vendors verbally and in writing

● People-oriented, dedicated to customer service, extremely organized and attentive to detail

● Ability to work independently but also follow the instructions of the Team Leader

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Schedule:

• Monday to Friday
• Weekend availability

Experience:

• Administrative: 1 year (Required)

License/Certification:

• Real Estate License (Preferred)

Ability to Relocate:

• Laguna Beach, CA 92651: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $70,000