What are the responsibilities and job description for the Clerk-Administrative position at Ennis Regional Medical Center?
Description
POSITION SUMMARY
- Provides Administrative Support for the CEO, COO, Board of Trustees, and when necessary, other members of the Executive Team and Management Group.
PRIMARY (ESSENTIAL) DUTIES
- Provides administrative support for the CEO and COO and other members of the Executive Team and Management Group
- Maintains and updates the Administrator-on-call list
- Constructs business letters and replies to routine correspondence
- Acts as receptionist for the Administrative Office by taking telephone calls, coordinating the appointment calendar and communicating all messages received
- Assembles and disseminates appropriate materials for the following meetings:
- Board of Trustees
- Senior Operations
- Director Leadership
- Physician Leadership Group
- Philosophy Advisory Committee
- Speaking of Ethics bulletins
- Takes minutes at appropriate meetings. Transcribes minutes accurately using good editorial judgment
- Opens, screens and distributes mail
- Places and/or approves orders for office supplies
- Makes travel and lodging arrangements for members of executive team and assist with expense report
- Responsible for maintaining a system for filing essential administrative correspondence, reference and historical materials with total recall
- Assists in scheduling Medical Center conference rooms for hospital committee meetings. Makes arrangements for meetings as needed, including room set-up and refreshments or meals
- Schedule meetings for Executive Team (or other associates as needed)
- Coordinates administrative needs of the Board including all processes related to the appointment and election of offices, assignment of committees and conferences to system requirements
- The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all the work requirements that may be inherent in the position
Qualifications
Qualifications:
- High school graduate
- Business school training and/or college classes equivalent to an AA business degree preferred
- Requires extensive experience in office procedures
- Previous experience in use of appropriate computer applications
- Three to five years administrative secretary work experience required
- Must be able to operate various office equipment
- Previous experience in a healthcare setting preferred
