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Wanted: Personal Assistant/Office Manager to the CEO of Ecommerce Company

eNNOVATION Brands
El Segundo, CA Full Time
POSTED ON 1/13/2025
AVAILABLE BEFORE 4/7/2025

We are looking for a highly organized and proactive Personal Assistant to the CEO to provide exceptional administrative and strategic support. You will play a pivotal role in enabling the CEO to focus on high-level priorities by efficiently managing day-to-day tasks, schedules, and communication.

This is an exciting opportunity to work directly with a dynamic leader in the fast-growing e-commerce sector. The ideal candidate thrives in a fast-paced environment, exhibits strong problem-solving skills, and maintains absolute discretion.

Key Responsibilities

  • Calendar Management : Organize and maintain the CEO’s schedule, including meetings, calls, travel plans, and events.
  • Communication Management : Serve as the primary point of contact between the CEO and internal / external stakeholders. Draft, proofread, and manage emails, reports, and presentations.
  • Office Management : Assure office is in good order and clean.
  • Meeting Coordination : Schedule meetings, prepare agendas, take minutes, and follow up on action points to ensure timely execution.
  • Travel Planning : Arrange domestic and international travel itineraries, including flights, accommodation, and logistics.
  • Task Prioritization : Assist in prioritizing the CEO’s tasks and deadlines, ensuring focus on strategic business objectives.
  • Information Management : Organize and manage confidential files, documents, and key information.
  • Project Support : Collaborate with various departments to track and manage projects as directed by the CEO.
  • Problem-Solving : Address administrative issues proactively and provide solutions to enhance efficiency.
  • Personal Support : Provide ad hoc personal support as needed, including managing personal appointments or errands.

Qualifications

  • Education : Bachelor’s degree preferred.
  • Experience : Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably in an e-commerce or fast-paced environment.
  • Skills :
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in tools like Microsoft Office, Google Workspace, and project management tools.
  • Ability to handle sensitive and confidential information with professionalism.
  • Strong attention to detail and ability to multitask effectively.
  • Attributes :
  • Proactive, resourceful, and solution-oriented mindset.
  • Flexibility and adaptability to changing priorities.
  • A positive attitude and strong interpersonal skills.
  • Demonstrated ability to work under pressure and meet deadlines.

    • Why Join Us?

  • Be a key part of a growing and innovative e-commerce company.
  • Collaborate closely with the leadership team and influence business operations.
  • Enjoy opportunities for professional growth and development.
  • Competitive salary and benefits package.
  • A dynamic, fast-paced, and collaborative work environment.

    • How to Apply :

    If you are a detail-oriented and driven professional who thrives in a leadership support role, we want to hear from you! Please submit your resume.

    About us :

    https : / / skinresearchinstitute.com /

    https : / / ennovationbrands.com /

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