What are the responsibilities and job description for the Office Support Specialist position at Enoch Pratt Free Library?
The Enoch Pratt Library has an opening for an Office Support Specialist to perform administrative functions for the Pratt Library Business Office. This position reports to the Accounting Manager.
Department: Finance
Location: 400 Cathedral Street Baltimore, MD 21201
Salary: $37,129 to $42,558 annually
Job Type: On-site Full-Time,
Benefits Included
Summary of Duties:
The summary of duties listed below is not exhaustive. Additional duties are dependent upon the needs of the hiring division.
- Performs a wide variety of general office support duties such as opening, sorting, and routing mail, answering and referring telephone calls, customers, and visitors, filing and maintaining and ordering office supplies.
- Operates computer word processing programs and established databases to perform routine clerical functions.
- Maintains computer and hardcopy record systems and files.
- Compiles information for reports, forms, and summaries for office managers and supervisors.
- Greets employees, external customers and visitors, answers minor complaints or questions relating to agency procedures and operations, and provides information on Business Office services and functions to the public/staff.
- Provides administrative and clerical support for several functions of the Business Office, which includes:
- Accounts Payable: Review prepared checks for errors. Mail completed payments. Maintain filing of documentation.
- Cash Receipts: Collect, organize, and log weekly cash reports from neighborhood branches. Compile and perform data entry of information from cash reports.
- Audit: Assist with document assembly and filing. Assist with the annual archive of digital and hard copy files.
Minimum Qualifications:
- High school diploma or GED.
- Two years of office support, administrative support, filing, and word processing experience.
- Two years of experience with MS Office and MS Excel.
Preferred Qualifications:
- Bachelor's degree in Accounting or Finance.
- Experience with MIP software.
- Experience with accounting or finance practices.
- Two years of experience in data retrieval preferred.
Required Knowledge, Skills and Abilities:
- English grammar, spelling, and punctuation.
- Ability to deal courteously with other employees and the public, both in person and by telephone.
- Basic computer skills required and experience with Microsoft Office preferred, emphasis on Microsoft Excel. Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
- Knowledge of office practices and procedures including office protocol and various hardcopy and electronic filing procedures.
- Ability to read, interpret, and follow prescribed operating instructions.
Position of Trust: Those under final consideration for appointment will be required to authorize the release of and successfully complete a criminal conviction check.
Please Attach Your Resume.
Salary : $37,129 - $42,558
