Administrative Assistant

Job Description

Job Description

Administrative Assistant

FBI - Office of General Counsel

Washington, DC

Position Description :

Are you looking for an exciting role working with the Federal Bureau of Investigation (FBI)? The FBI Office of the General Counsel (OGC) provides comprehensive legal advice to the Director, other FBI officials and divisions, and field offices on a wide array of investigative and administrative operations. The Administrative Assistant will support the Front Offices of the OGC. Must have a TS clearance and experience in administrative and related support services.

The Administrative Assistant plays a crucial role by providing comprehensive administrative support, including responsibility for managing schedules, coordinating travel arrangements, and maintaining organized records. The successful candidate will act as a point of contact for internal and external communications, ensuring that all inquiries are handled promptly and professionally.

Position Responsibilities :

• Receive and screen all telephone calls as needed for the Unit, determines the nature, purpose, and sensitivity of the call, and recommends to responsible personnel whether or not the circumstances require personal attention or refer the call to appropriate staff
• Assist with daily scheduling and monitoring of Special Agents and Intelligence Analyst class schedules
• Assist with annual equipment inventory, coordinating with administrative unit on tracking, logging, scanning, and locating inventory of staff in the Branch
• Prepare files for hearings and trials; assemble notebooks; pull file copies of documents, tab binders, number, bind, label, re-file documents and shelving; pack boxes and prepare them for shipment
• Assist Paralegal with the Discovery files and organizing them into the electronic filing system
• Assist in transaction level management of budget and bills as requested with financial management
• Develop, draft, write and edit reports, briefs, proposals, and other documents
• Schedule, arrange, and new employees and visitors for trainings and other engagements
• Make travel arrangements and maintain records of itineraries
• Strong communication skills : ability to interact with supervisors and peers
• Proofread, merge document versions, and other document editing before submitting them for final review, using Microsoft Office Products

EEO is the Law

https : / / www.eeoc.gov / sites / default / files / migrated_files / employers / poster_screen_reader_optimized.pdf

Pay Transparency Non-Discrimination Provision

https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_ English_formattedESQA508c.pdf

EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.