Auxiliary Programs Coordinator & Associate Director of Sports Leagues/Camps (rev.04102025)

Position Description and Qualifications

Job Posting Summary:

This full-time, exempt position operates on a 12-month schedule and is responsible for organizing and coordinating sports leagues, camps, and assisting with the coordination of all auxiliary programs at Ensworth. We are seeking an Auxiliary Program Coordinator and Associate Director of Sports Leagues & Camps who embodies Ensworth’s vision: “a school community dedicated to following the highest principles with the greatest love, as characterized by moral integrity, intellectual vitality, discipline, compassion, humor, and joy.” The ideal candidate will be self-driven, possess strong communication and problem-solving skill. We are looking for a highly organized and motivated individual who is dedicated to working with children and committed to creating a positive, impactful experience in a fast-paced, dynamic environment.

Reporting to the Director of Auxiliary Programs, this position will work closely with both the auxiliary programs staff and athletic coaches. The typical schedule is Monday through Friday, with some evening and weekend hours required.

Key Responsibilities and Essential Functions:

• Abides by Ensworth’s Employee Handbook and Code of Conduct 
• Commits to the ideals expressed in Ensworth’s Mission Statement, Vision Statement, and Diversity, Equity and Inclusion Statement
• Adheres to the Essential Expectations of an Ensworth Faculty, Staff, or Administrator
• Lead in alignment with our vision by reflecting a commitment to competitive excellence and a dedication to mentoring students within a vigorous academic environment.

Auxiliary Programs Coordinator Responsibilities:

• Collaborate with the Director of Auxiliary Programs and Director of Athletics to oversee Leagues, summer and other auxiliary programs, ensuring alignment with the school's mission
• Expand and oversees facility rentals, ensuring the coordination of schedules and receipt of rental payments
• Assist with program and staff scheduling, logistics, student registration, payment processing, and vendor management.
• Support aftercare on a regular basis
• Utilize various software applications for student registration, family communication, and facility scheduling
• Support the Director of Auxiliary Programs in administering all auxiliary programs
• Encourage a team-oriented atmosphere through positive supervisory methods, effective communication, and constructive interactions with others
• Assists with daily summer duties
• Manage registration for programs in CampBrain
• Work closely with Communications in updating website
• Provide high quality customer service to Ensworth Families, including answering phones and emails within 48 hours
• Other duties as assigned by the Director of Auxiliary Programs

Associate Director of Leagues and Camp Responsibilities:

• Collaborate with the Director of Auxiliary Programs and Director of Athletics to promote and expand interest in leagues, with a strong focus on growing basketball, soccer, and baseball programs.
• Organize and communicate weekly game schedules for basketball leagues
• Build relationships with current parents, outside parents, youth coaches
• Ensure clear and timely communication with parents and coaches to keep them informed, engaged, and supported.
• Organize and coordinate practice space for teams at both Frist and Red Gables campuses
• Work with current Ensworth parents to organize teams when needed
• Secure officials as needed
• Recruit and organize student workers as needed for concessions, scorekeeping and general support of leagues with emphasis on basketball, soccer and baseball leagues
• Secure league monitors for both campuses and communicate/delegate game day operations to these individuals
• Help Interview, hire, and train summer staff, including reaching out to staff eligible for re-hire
• Manage human resources for leagues
• Ensure website information is updated and accurate
• Collaborate with the Admissions Office and the Athletic Director to attract student-athletes to our admission pool

Qualifications/Experience:

• Must have a Bachelor’s degree; sports management and/or recreation administration specialties preferred  
• Relevant experience caring for children ages four through fourteen in a professional setting (e.g., teaching, childcare, etc.)
• Advanced understanding and ability to use computers and technology including Microsoft Windows and Office products, basic office equipment, and electronic registration systems (e.g. CampBrain)
• Well-developed interpersonal, written, and verbal communication skills, including the ability to communicate effectively with all constituents in a school environment, including all ages of students, co-workers, parents, alumnae, volunteers, and the public
• Adaptability, honesty, self-reliance, teamwork, dependability, flexibility, willingness to listen and learn, work ethic, determination, persistence, problem-solving skills, loyalty, and congeniality are essential
• Must successfully complete background screening and verification
• Continued Education Programs (as required by Grade Level and/or position) – Periodically participate in different training sessions identified by you, the employee and/or Divisional Leadership/Supervisor with the goal of keeping our teachers and staff up to date with current teaching methods, practices and any new knowledge in their respective field. Depending on the program, such training may need to take place outside of normal working hours and/or in the summer months.

Physical Requirements and Work Environment:

• Regularly works in standard classroom conditions and regularly works outdoors (i.e. playground) in varying weather conditions and climate 
• Regularly uses close and distance vision; works at a computer screen for extended periods of time; ability to observe students from various distances
• Regularly required to move around the classroom; works at a desk for intermediate periods of time; occasionally positions oneself to work with small children on the floor; frequently moves around campus
• Ability to occasionally move items weighing up to 30 lbs. across the campus/classroom
• Works in a highly stressful environment, effectively dealing with a wide variety of challenges, activities, and a varied and diverse array of contacts; stamina to maintain a calm demeanor and attention to detail despite interruptions
• Ability to work flexible hours to support special events
• Ensworth requires employees to be physically present on campus, with limited exceptions that are at the sole discretion of the School. Under extraordinary circumstances, some or all of the workforce may be required to move to a remote working environment. Additionally, certain individuals may also be approved for limited remote work, based on the nature of the job description, specific circumstances, and only with written prior approval by a direct supervisor.

Application Requirements:

Qualified candidates should complete an online application for employment and attach a cover letter and résumé. Contact goldringo@ensworth.com with any questions.

About Ensworth School:

Ensworth is a kindergarten through twelfth grade, coeducational independent school. The School promotes academic excellence and inspires students to be intellectually curious, to use their talents to the fullest, to be people of integrity, and to be contributors to society.

Located on two campuses in Nashville, Tennessee, Ensworth enrolls approximately 1,200 students and serves families in more than 50 zip codes. Ensworth is recognized among the leading independent schools in the nation. The school’s challenging academic program is embedded in a culture of support and encouragement and reflects a commitment to the core skills of observation, collaboration, communication, analysis, questioning, evaluation, and most importantly, the application of knowledge. Graduates have the adaptability, resilience, and resourcefulness necessary for success in the 21^st century and are not only prepared to meet the demands of the future but are also imbued with a sense of purpose and service to others.

Ensworth School is an extraordinary place to work and seeks employees who are passionate about learning and motivated by the opportunity to awaken that passion in students.

It is Ensworth's policy to provide equal employment opportunity for all employees and applicants without regard to race, color, gender, religion, national origin, age, disability, sexual orientation, or any other reason prohibited by law. It is the intent and resolve of Ensworth to comply with the letter and the spirit of the law in the implementation of all facets of equal opportunity. This equal opportunity policy applies to all terms and conditions of employment including, but not limited to, hiring, placement, evaluation, promotion, disciplinary action, termination, compensation and training. Employment decisions at Ensworth will be based on merit, qualifications and abilities.