Executive Assistant I

ENTEGRA® is the global leader in Ultra-High Resolution (UHR) pipeline in-line inspection technologies, driving innovation in the realm of pipeline integrity. We are a dynamic and forward-thinking company, driven by experienced and talented individuals, advanced processes, and cutting-edge technology. Our commitment is unwavering as we strive to revolutionize the landscape of in-line inspection, setting new standards for excellence.

Position Summary:

Entegra is looking for a well-organized Executive Assistant to support the Director of Operations. This role will manage the administrative aspects of the function, including, but not limited to, office administrative tasks, expense reports, vendor account(s) organization, meeting schedule and logistics arrangements, and business report creation and distribution.

This is an on-site role at our corporate location in the Park 100 area of Indianapolis.

Responsibilities:

Safety & Compliance Programs

• Drive and create a zero-harm work environment, ensuring all HSE policies comply with regulatory, customer and ENTEGRA’s internal requirements.

Reporting

• Complete specific assignments that may require attendance at and documentation of meetings.
• Prepare memos, reports, spreadsheets and presentations, which may require gathering data from various internal and/or external sources.

Compliance Systems Management

• Ability to use existing resources and third-party support to ensure customer compliance within supporting systems i.e. ISN, Veriforce, etc.

Administrative Duties

• Welcome visitors and identify the purpose of their visit before directing them to the appropriate department.
• Assist with office supplies, décor and company events.
• Organize meetings including scheduling, sending reminders and organizing catering when necessary.
• Coordinate national and international travel arrangements and compile expense reports for submission according to travel policy.
• Procurement of company materials in department merchandise, employee rewards, etc.
• Entrepreneurial Operating System support, including knowledge of toolbox and ability to support meeting facilitation.
• Ability to effectively document meeting minutes including capturing key discussions, decisions and action items.

Operational Excellence: Actively participate in continuous improvement initiatives, consistently working towards the achievement of individual and team goals.

Additional Duties: Perform all other duties as assigned.

• High School degree required; college degree preferred.
• 3 – 5 years of experience in an Executive Assistant role or equivalent education.
• Completion of Entegra Executive Assistant Level I competency assessment.
• Microsoft Office proficiency.
• Demonstrated ability to maintain confidentiality of sensitive information.
• Integrity and trustworthiness.
• Detail-orientated and able to multitask.
• Ability to work individually or in a team setting.
• Able to troubleshoot and problem-solve.
• Good time management skills.
• Ability to communicate in verbal and written forms effectively and professionally.
• Demonstrates a commitment to integrating the ENTEGRA® Core Values into daily work and life. — Be Innovative. Be Devoted. Be Honest. Be Accountable. Be Genuine. Be Industrious. Be Stewards. Be Excellent.

Employment Details:

• Work Location: Indianapolis, IN 46278, USA - Global Headquarters
• Department: GA - Admin
• Workplace Type: On-site
• Job Type: Regular Full Time

Benefits:

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• 401(k) & Company match
• Paid Vacation & Holidays
• Life & Disability Insurance
• Employee Assistance Program
• Professional Development Opportunities

Entegra is an Equal Opportunity Employer

ENTEGRA® is committed to a diverse and inclusive workplace. ENTEGRA® is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, age, sexual orientation, sex (including pregnancy), gender, gender identity, protected veteran status, disability status, citizenship, genetic information, or any other legally protected status. If you require assistance or would like to request an accommodation related to the application process due to a disability, you may contact us at jobs@entegrasolutions.com.