What are the responsibilities and job description for the Proposal Coordinator position at Enterprise Builders Corporation?
General Summary:
The Proposal Coordinator will play an integral role in the development of high quality, responsive and timely bid documents such as responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and Sources Sought Notices, and marketing materials. The Proposal Coordinator will assist in the planning and development of bids, proposals, and/or proposal response documents, and may manage individual projects related to proposals with Proposal Manager oversight. Candidate will coordinate and schedule meetings, create and manage response documents and databases, and format and produce final proposals.
A successful candidate will be a team player that can deliver high quality work, take initiative, enjoys creative freedom, and meet defined deadlines. Candidates must possess and demonstrate strong writing and proof editing skills. Proposal Development Department team members work closely with Departments across the company as well as external partners.
Principles, Duties, and Responsibilities:
- Researches, writes, and edits technical material for proposals.
- Brainstorms with internal and external stakeholders on solutions and strategies.
- Develops and captures corporate solutions and processes as part of proposals and Government market research/requests for information.
- Drafts and reviews materials for clarity, consistency, and responsiveness to requirements.
- Interviews subject matter experts to develop compelling technical content.
- Leads and participates in review sessions to gather internal and external stakeholder feedback on proposals.
- Leads responses to Requests for Information (RFI) and Sources Sought Notices.
- Provides support for proposal artifacts and documents as directed by the Proposal Manager, such as resumes, templates, Excel spreadsheets, storyboards, worksheets, outlines, assignment lists, marketing and website blogs, and other deliverables.
- Compiles and incorporates reviewer feedback into documents.
- Maintains calendar of internal and external deadlines.
- Manage documents in cloud database.
- Ability to multi-task and prioritize work tasks based on deadlines.
- Edits and proofreads documents to ensure proposals are free of mistakes and read in one voice.
- Provide quality review of proposal materials including formatting, look and feel, grammar and spelling editing, figure and table numbering, etc.
- Coordinate with Graphic Designer to manage proposal graphics, facilitate meetings between Graphic Designer and subject matter experts for graphic development, and facilitate quality control of graphics.
- Take and distribute notes to team following calls/meetings.
- Drafts and edits non-proposal technical documents, as assigned.
- Contributes content for communications channels such as blog updates
- Creates and modifies graphics.
- Designs, formats, edits, and produces documents to have a polished look and feel.
- Helps develop, maintain, and update baseline content and template documents in proposal database.
- Support Proposal Manager in other assigned tasks.
- Contributes to corporate processes and style guide.
Knowledge, Skills, and Abilities Required:
- Bachelor’s Degree required with a preference in a relevant liberal arts field such as Journalism, English, Communications, Political Science, History, Sociology, Marketing, Business (Preferred)
- Construction knowledge or industry experience (Preferred)
- At least 2-3 years of job relatable experience
- Proven track record of attention to detail and focus on quality.
- Strong writing and editing abilities, particularly with distilling complex subject matter into clear, concise content.
- Strong written and verbal communication skills
- Excellent proofreading skills and attention to detail
- Self-motivated individual with the ability to be resourceful and solve problems.
- Strong coordination, planning and/or scheduling abilities
- Ability to handle multiple projects and prioritize accordingly.
- Experience and comfort utilizing tools such as Cisco Webex, MS Teams, SharePoint, Visio, Adobe Acrobat, and others.
- Proficiency in Microsoft Office suite, Adobe In Design or equivalent
- Graphic design experience desired
- Valid Driver’s License
Software Proficiency Desired:
- Adobe Creative Cloud; Adobe InDesign, Illustrator, Microsoft Office Suite; Word, Excel, Teams, PowerPoint, Outlook. OpenAsset experience is a plus.
- PDF editor such as Acrobat Reader and/or Bluebeam.
Benefits:
- ESOP
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Job Type: Full-time
- Pay: $50,000.00 - $70,000.00 per year
Job Type: Full-time
Pay: $50,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Albuquerque, NM 87113 (Required)
Ability to Relocate:
- Albuquerque, NM 87113: Relocate before starting work (Required)
Work Location: In person
Salary : $50,000 - $70,000