Chief Financial Officer (CFO)

: Salary: ABOUT ENTERPRISE MANAGEMENT: Enterprise Management Solutions, Inc. (Enterprise) is a full-spectrum administrative and operational management firm headquartered in Baltimore, Maryland. We provide contracted infrastructure support to independently governed organizations in sectors such as behavioral health, primary care, supportive housing, food service, commercial real estate, and nonprofit development. Enterprise does not own or govern the organizations we serve. Instead, we operate as a trusted administrative services provider under formal contractual agreements, offering high-level back-office services that allow our clients to focus on mission execution and program delivery. Our scope of service includes:Comprehensive fiscal systems and multi-entity accountingHuman resource infrastructure and staff onboardingLegal compliance and audit readinessTechnology integration and IT systems governanceOrganizational growth planning and fiscal sustainability analysisFederal and state grant compliance, budget monitoring, and reportingFinancial and operational performance dashboardsCEO- and executive-level strategy support Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation. DISCLOSURES: The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The jobs responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made. COMPANY WEBSITE:https://enterprisemanagement.org/ COMPANY PHONE NUMBER:(667) 309-5345HUMAN RESOURCES PHONE NUMBER:(667) 309-5345 ext 10 POSITION TITLE:Chief Financial Officer ALTERNATE TITLE(S): Senior Finance Executive, Compliance Officer (within scope), Accountant, Controller COMPANY:Enterprise Management Solutions, Inc. (in support of all customer companies under contract) DIVISION:Accounting & Finance DEPARTMENT:n/a UNIT:n/a BENEFITS PACKAGE: In addition to hourly wages, eligible employees may receive a comprehensive benefits package that includes: Paid Time Off (PTO) Family and Medical Leave Health, Medical, and Dental Insurance Reimbursement or health insurance coverage, as available Supplemental Health and Disability Insurance Options Retirement Savings Plan Professional Development Support and Continuing Education Opportunities WORK SCHEDULE:Monday Friday, 8:00 AM 5:00 PM (daily lunch break is from 12:00 PM 1:00 PM) ACCOUNTABLE TO:Chief Executive Officer (COO, in absence of CEO) ACCOUNTABLE FOR:Oversight of accounting systems, financial reporting, fiscal compliance, and the supervision of accounts payable, accounts receivable, and bookkeeping functions across all affiliated companies. In the event of a vacancy or extended absence within the Accounting & Finance Division, this position is responsible for ensuring uninterrupted departmental operations by assuming essential duties when necessary and/or by proactively reassigning responsibilities to qualified personnel. This includes maintaining appropriate cross-training protocols to ensure operational resilience and continuity across all finance-related functions. CLASSIFICATION:W-2 employee; full-time hourly COMPENSATION RANGE: Ranges between $40.00 per hour to $69.00 per hour, , and is commensurate with experience, expertise, verified credentials, and available company budget. ANTICIPATED TRAVEL:Up to 10% of the time (interoffice and site-based meetings) WORKPLACE POLICY: This is a 100% in-office role. Remote work or telework is prohibited unless explicitly pre-approved in writing by the CEO. SUMMARY OF POSITION RESPONSIBILITIES: The Chief Financial Officer (CFO) serves as a core member of the executive leadership team and is responsible for the overall financial health, sustainability, and growth strategy of Enterprise Management and its affiliated organizations. The CFO is the organizations highest-ranking financial executive and plays a critical role in capital planning, risk mitigation, financial modeling, revenue cycle strategy, and funding compliance across diverse operational areas including healthcare, housing, food services, and real estate. This role oversees all departments within the finance division, including accounting, accounts payable, accounts receivable, payroll, grants and contracts, budgeting, audit, and financial planning. The CFO is responsible for aligning financial performance with mission goals, providing insight to the CEO and Board of Directors, and representing the organization to external funders, lenders, and stakeholders. In the absence of the CEO and the COO, the CFO may be appointed by the Board to serve as Acting CEO and shall support succession planning and executive continuity. The CFO also ensures that Enterprise Management delivers all contracted Accounting, Finance & Fractional CFO Services to affiliated entities, as outlined athttps://enterprisemgmtinc.com/finance-services. The Chief Financial Officer (CFO) is the most senior financial authority within Enterprise Management Solutions. The CFO oversees all fiscal systems and services that Enterprise delivers under contract to independently governed client organizations, and ensures strict regulatory, contractual, and financial control compliance. This role encompasses:Strategic fiscal planningDay-to-day operational oversight of all financial functionsDirect supervision of all finance personnelCollaboration with external auditors, funders, banks, legal counsel, and state agenciesInternal compliance and policy enforcementSystems administration for all fiscal platforms and data securityPartnership with the CEO to shape and support long-term enterprise strategy The CFO also holds compliance officer responsibilities specifically related to financial operations. This includes oversight of compliance with accounting standards, federal and state fiscal regulations, audit preparedness, and internal controls related to grants, contracts, billing, and funder obligations. SCHEDULED DUTIES AND RESPONSIBILITIES: The CFO is ultimately responsible for the integrity, efficiency, and compliance of all finance services delivered under the companys umbrella both internal and client-facing. 1. Strategic Finance & Enterprise-Wide Fiscal PlanningDesign and maintain enterprise-wide financial strategy aligned with client service capacityTranslate the CEOs organizational vision into scalable, cost-effective financial modelsConduct multi-year forecasts, funding scenario modeling, and investment planningAnalyze trends in operating costs, grant performance, vendor spending, and reimbursementStructure contingency plans for revenue disruption, funder recapture, and operational delays 2. Fiscal Execution for Contracted ClientsDirect all accounting, payroll, and AP/AR functions on behalf of clients as defined in service agreementsEnsure contract scope alignment and appropriate segregation of accountsMaintain detailed financial documentation by entity, contract, and cost centerProvide monthly financial performance packages customized to each clients compliance requirementsCoordinate regularly with client leadership on timelines, reconciliations, and approvals 3. General Ledger Management & Accounting OversightReview and approve all journal entries, budget adjustments, and GL mapping changesEnsure proper fund classification for restricted and unrestricted incomeImplement grant accounting protocols and funder-specific revenue trackingMaintain depreciation schedules, fixed asset logs, and cash reserve reconciliationsEnsure monthly close is completed across all entities within 3 business days of month-end 4. Payroll & Benefits Fiscal AdministrationEnsure all payroll related transactions are properly accounted for in Sage / QuickbooksOversee benefit cost allocationsMaintain secure records of employee classification, pay rates, and authorization protocolsCoordinate with HR and compliance teams on audits involving personnel or time trackingIn collaboration with CHRO, ensure all payroll related employer tax / compliance documents are filed within regulatory / statutory timeframes (i.e. 1095, 941, 1099, W-2, etc)Review and if necessary scrutinize and troubleshoot payroll prior to the CEO review of each payroll run 5. Accounts Payable / Receivable OversightApprove and release vendor payments, staff reimbursements, and program disbursementsEnsure the CEO explicitly authorizes each expenditure before approving the paymentMonitor AR aging, insurance reimbursements, grant draws, and cash receiptsImplement automation tools for payment approval workflows and documentation trailsReconcile vendor 1099 records, W-9s, EIN validations, and IRS-matching records 6. Budgeting & ReportingLead annual and mid-cycle budgeting processes for Enterprise and contracted clientsDevelop detailed department budgets, cost centers, and program budgets by entityPrepare cash flow forecasts, burn-rate projections, and budget-to-actual reportsProvide executive summaries with analysis of performance drivers, risks, and corrections 7. Audit, Policy & Compliance Leadership CARF 1.F StandardsEnsure documentation and implementation of:Program-specific budgets with revenue, expense, and capital plans (1.F.2.c)Weekly financial reviews with operational teams (1.F.3.c)Documented remediation plans when solvency concerns arise (1.F.4.d)Annual policy review and internal control verification (1.F.5.a)Quarterly audit of billing samples for accuracy and compliance (1.F.6.b)Timely completion of independent audits and documented management responses (1.F.8.b)Regulatory & Legal ComplianceEnforce adherence to GAAP, 2 CFR 200, OMB Uniform Guidance, HIPAA, CMS, and IRS standardsDevelop and update internal financial control policies and SOPs annuallyMonitor fiscal and operational audit schedules across multiple entitiesLead investigations of financial discrepancies or audit exceptionsCoordinate response submissions, follow-up analysis, and internal CAPs (corrective action plans)Serve as Compliance Officer for accounting and finance operations, with responsibility for:Maintaining and enforcing fiscal compliance policies and internal controlsEnsuring compliance with auditing standards, grant conditions, cost allocation plans, and funder reporting requirementsConducting or overseeing periodic financial risk assessments, internal audits, and monitoring activitiesEnsuring audit readiness for all affiliated entities and supporting third-party audit processesReviewing and updating fiscal policies and procedures in line with evolving regulatory standardsLeading internal investigations related to financial reporting discrepancies or compliance concernsCollaborating with program, HR, and compliance leadership to ensure consistent fiscal interpretation of multi-departmental policiesReporting on financial compliance outcomes, audit findings, and mitigation strategies to the CEO and Board of Directors 8. Systems Management & Digital Finance OperationsServe as administrator for all fiscal software (e.g., QuickBooks, Sage Intacct, NetSuite)Manage staff user roles, 2FA controls, and accounting platform permissionsImplement automated workflows for billing, invoicing, and reporting functionsMaintain secure backups, export logs, and data recovery policies in collaboration with IT 9. Staff Leadership, Training, and Succession PlanningSupervise all financial division staffMaintain a written division staffing plan with clear succession and backup rolesFacilitate cross-training to ensure uninterrupted operations during absencesLead regular team meetings on audit readiness, client updates, and policy changesEvaluate performance and provide mentorship to finance team membersPerform additional duties, whether planned or emergent, that support the stabilityand effectiveness of the Accounting & Finance Division. This includes temporarilyassuming or reassigning responsibilities of vacant or inactive roles to maintainuninterrupted operations, as well as ensuring team members are adequatelycross-trained to provide coverage as neededLead daily team meetings each morning and evening to manage departmental performance:The morning meeting is used to set clear goals and action items for division staff for the day.The evening meeting is held to review progress and ensure all assigned goals have been completed or appropriately addressed.Adhere to and enforce all policies and procedures applicable to the role, maintaining full compliance with internal guidelines, regulatory standards, and contractual requirements.Conduct weekly one-on-one meetings with each staff member in the department using the designated accountability form to document role adherence, performance metrics, and corrective follow-up as needed.Document and file meeting minutes for all departmental meetingsincluding daily huddles and individual staff check-insin the corporate minute book, ensuring organized and auditable records.Complete all compliance-related responsibilities as assigned in the organizations intranet system (Redline), including the execution of required audits, attestations, and regulatory documentation. 10. CEO Support & External RelationsPartner with the CEO on revenue strategy, enterprise sustainability, and fiscal readinessDevelop investor, funder, and lender briefing materials with supporting financialsParticipate in executive leadership meetings and interdepartmental strategy planningLiaise with external professionals, including CPAs, attorneys, bankers, consultants, and regulatorsConduct due diligence and modeling for enterprise partnerships, joint ventures, or program expansionsEnsure delivery and quality of all Accounting, Finance & Fractional CFO services offered by Enterprise Management UNSCHEDULED DUTIES AND RESPONSIBILITIES:Serve as point of contact for finance division escalations and internal/external stakeholder inquiriesTake initiative to identify areas for process improvement and cost savingsAssist with special projects, vendor transitions, and system implementations as assignedParticipate in interdepartmental workgroups focused on performance improvement or new service linesSupport the CEO with ad hoc financial analysis and reportingAssist your supervisor with any work-related tasks as requested, taking initiative where possibleRemain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and proceduresCo-facilitate orientation of new hires related to documentation, payables procedures, and compliance requirementsSupport the maintenance of a safe work environment by participating in drills and safety trainings as requestedMaintain confidentiality of all records, especially those relating t

Salary : $40 - $69