Assistant, Field Administrative

The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to :

• Professional attitude and handling of inquiries, both verbally and in writing.
• Accuracy, excellent communication skills and attention to detail is imperative.
• Procure office supplies, maintain files, document meetings, manage travel arrangements.
• Financial and accounting duties – track purchase requisitions, track purchase orders percent compete, process invoices for payment, track invoices.
• Online management of expense reports and invoices which includes company credit card purchases.
• Timesheet and payroll management. Manage electronic timecards for ~30 hourly employees. Every two weeks timecards must be processed which reviewing for correct coding and compliance with company policy.
• Monitor truck activity and coordinate with Houston corporate distribution as needed if issues occur with bill of lading or with the customer account.
• Interface with Houston corporate rail distribution and coordinate with operations the loading or unloading of rail cars. This will involve daily communication, verbal and written notifications to operations personnel of rail car activity.
• Perform duties safely and in compliance with all Company, Federal, State, and local regulations.
• Maintain proficiency in job functions and applicable software programs.
• Opened mind to change, especially to learning new software interfaces.
• The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company.

Requirements

The successful candidate will meet the following qualifications :