Lead Enrollment Services Specialist

Position Summary

Salary: $45,220.00 to $62,710.00 based on ACCS Board of Trustees Salary Schedule E2 03 and experience

Essential Duties and Responsibilities

• Supervise and lead the Office of Admissions &Retention in its strategic direction and daily operations.
• Serve as a liaison in the absence of the Director of Admissions & Retention when collaborating with academic administrators, faculty, staff, IT, and other campus personnel to facilitate services, including academic credit, records, and student inquiries.
• Provide supervision that is accountable for the strategic direction and leadership of the Records area.
• Exceptional communication skills, including when collaborating with multiple college departments. Must be highly organized and be able to adapt to change quickly.
• Serve as an institutional expert on academic policies and principles for transfer credit and academic records.
• Supervise the evaluation of transfer credit, including evaluating and entering data on a computerized system, maintaining accurate reference materials, and communicating with instructional personnel as appropriate.
• Understand industry standards and Best Practices for reporting student records per FERPA guidelines and remain current on federal and institutional student record guidelines.
• Supervise / assist with updating and correcting student records; work with data processing staff in investigating and resolving various day-to-day problems related to computerized record systems.
• Assist students during the registration periods, including registering students.
• Establish and maintain record-keeping policies and associated procedures in keeping with established best practices, including issuing transcripts and diplomas and releasing official student data.
• Serve as admissions and records representative on committees as appointed.
• Perform other related duties as assigned.

Qualifications

Education: Bachelor's degree required

Application Procedures/Additional Information

Applicants must meet the minimum qualifications required and must submit a complete application packet through the online application system in order to be considered for a position. Applicants who fail to submit all required information may be disqualified. Only applications received during the period of this announcement will be considered. All application materials must be submitted through the online system. Paper documents will not be accepted by Human Resources. Please have ALL documents available for uploading at the time of application completion.

A complete application packet consists of the following:

• A completed Jefferson State Community College online application specific to this position
• Current resume
• Transcripts (unofficial copies will be accepted before the deadline but official transcripts must be on file prior to extension of an employment agreement to the successful candidate). Transcripts must include conferred or awarded date.
• Work experience verification* in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Qualifications” section. Verification should include dates of employment, whether full time or part time, and position title(s). Upon request from the applicant, work experience verification from current employer only may be delayed until an official offer of employment. Request must be made in the form of a statement on a separate document. If applicant delays verification from current employer and it does not cover required level of experience as stated in the “Qualifications” section, verification from previous employer(s) is required. (For clarification, please contact Human Resources.)

• 
  A work experience verification form can be found at Human Resources - Jefferson State Community College. Verification is the responsibility of the applicant. Verification must be completed by the employer and returned to the applicant for uploading with the online application. Do not return the paper form to Human Resources.

Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all applications become the property of Jeff State. Requests for copies of application materials, including transcripts, will be denied by the College.

The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

If you are applying for one or more positions, you must submit a separate application packet for each position.

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check.

Jefferson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

All male applicants between the ages of 18-26 must provide proof of Selective Service Registration.

Jefferson State Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Jefferson State Community College will make reasonable accommodations for qualified disabled applicants or employees. If you have a disability and require accommodation, please notify us. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to the awarding.

APPLICATIONS FOR THIS POSITION MUST BE FILED ONLINE AT:

Available Positions - Jefferson State Community College