Executive Assistant

Job Title: Executive Assistant

Job Location: 2001 Lind Ave SW Renton, WA 98057

Job Duration: 3 months (Temp to Perm)

Pay Range: $62.00 to $62.30/hour on W2.

Shift: Day 5x8-Hour (08:00 AM - 05:00 PM)

Job Description:

Must haves:
Must have worked as an EA in a hospital system before.
Bachelor’s degree
Self-sufficient
Experience with project management and event planning.
Experienced with coordinating travel. Must be open to traveling as needed to conferences.
Experienced supporting C-suite executives and working with multiple other EAs
Previous experience working with a board of directors is preferred.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 8 years of experience supporting C-suite executives, preferably in a large corporate / Health Care environment.
• Proven ability to handle multiple tasks simultaneously with a high level of accuracy and attention to detail.
• Exceptional written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (including CoPilot).
• Demonstrated ability to lead and mentor a team or community of practice.
• High degree of professionalism, emotional intelligence and curiosity.
• Ability to maintain confidentiality and exercise discretion.
• Strong problem-solving skills and the ability to anticipate needs.

Job Summary
A high-level Executive Assistant to support the Executive Team in a fast-paced, demanding environment. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and the ability to lead a community of practice among our system executive assistants. This role is pivotal in ensuring smooth operations and communication within the executive team and across the company, contributing to the achievement of the organization’s vision, mission and strategic objectives by providing special project and executive support to the executive team.

Key Responsibilities

• Administrative Support: Provide comprehensive support to the Executive Team, including managing calendars, scheduling meetings, prioritizing and responding to emails, and handling confidential information with discretion. Assures a logical flow for scheduling of activities, including preparation and planning time. Either works with other assistants or works independently to schedules meetings, travel and outside commitments. Assures that the executive has the materials needed for meeting obligations in advance of appointments through maintenance of confidential department files.
• Communication: Coordinates writing, editing and communications tasks. This includes initiating and drafting correspondence; recording minutes of meetings and telephone conference calls; compiling information and preparing summary reports; overseeing and prioritizing incoming or outgoing mail and messages and preparing information for presentation or publication. Exercises independent judgment and decision-making in handling incoming and outbound information and material.
• Event Coordination: Plan and coordinate high-level meetings and events, ensuring all logistics are handled seamlessly.
• Travel Management: Arrange detailed travel itineraries, including flights, accommodation, transportation, and other travel-related activities.
• Project Management: Assist in the planning and execution of strategic initiatives and special projects as directed by the Executive Team; plans administrative and secretarial actions to accomplish and control workflow; and develops efficient procedures to handle and track the status of materials and documents for distribution.
• Meeting Support: Support activities include timely collection and preparation of draft agendas; prioritizing items in consultation with executives to finalize agenda; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.
• Community of Practice Leadership: Lead and facilitate a community of practice with other executive assistants, fostering collaboration, sharing best practices, and promoting professional development.
• Office Management: Oversee the administration of the executive office, ensuring an efficient and organized work environment that is open and inviting.
• Brand management
• Internal & External face

Job Types: Full-time, Contract

Pay: $62.00 - $62.30 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive Assistant: 8 years (Preferred)
• Hospital: 1 year (Preferred)
• project management and event planning: 1 year (Preferred)
• coordinating travel: 1 year (Preferred)
• supporting C-suite executives and working with multiple EAs: 1 year (Preferred)
• working with a board of directors: 1 year (Preferred)
• Microsoft Office Suite: 1 year (Preferred)
• CoPilot: 1 year (Preferred)

Ability to Commute:

• Renton, WA 98057 (Preferred)

Work Location: In person

Salary : $62 - $62