What are the responsibilities and job description for the Touring Assistant position at Entertainment Technology Partners LLC?
For over 35 years, LMG has provided video, audio, and lighting solutions to conventions and meetings, international concert tours, nationally televised events, and FORTUNE 500 company presentations. Now you have the opportunity to explore a career at LMG. Join the hard-working and passionate team that delivers unparalleled audiovisual support to events around the world.
The Touring Assistant provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.
Essential functions may include, but are not limited to:
- Prepare formal proposals for prospective clients from quote information provided by the Account Executive. Enter required information into computerized template utilizing internal equipment catalog and access database data to obtain specific client and account information. Ensure that information appears in proper categories on proposal and submit for review by the Account Executive.
- Update the Salesforce listing with quote information and revisions, entering dates and names, client, location, equipment (scope), proposal amount, confirmations, payment terms and other relevant information.
- Maintain accurate tour information on SharePoint
- Deal directly with clients for COI (Certificate of Insurance) for each tour/project
- Coordinate invoices for damaged gear with Operations and bill client
- Calculate accurate taxes based on routing and generate billing accordingly
- Follow up with clients regarding past due accounts
- Track and invoice all touring billing, tech expenses and follow up with accounting.
- Communicate information to clients and internal staff regarding the status of tour/show or other related issues as directed. Assist to keep all involved parties aware of status of tour/shows in pre-production stages with verbal and written communications.
- Answer and respond to client inquiries
- Generate and transmit deposit invoices, record amounts received, copy, file, and submit reports to accounting for invoicing as well as deposit refunds. May process credit card payments.
- Contact technicians, or others regarding any remaining updating or processing of time sheets as required. Ensure that all supporting documentation is attached to time sheets and submit to Account Executive for further processing by accounting.
- Compile and track pending billable data, ensuring that all billable tours/shows are cleared and approved prior to submission for invoicing.
- All other duties as assigned by management
Base Salary Range: $17.95/hr - $26.61/hr This represents the low and high end of the company's base salary range for this position. Actual base salary range may vary based on various factors, including but not limited to experience.
We are looking for passionate individuals who are inspired to go the extra mile while cultivating professional relationships with colleagues and clients and are innovative to provide the best service in the Audio Visual market. If you are eager to work with cutting edge technology, enjoy a fast pace work environment, and are ready to take your career Beyond Technology join our team. We can’t wait to see what you accomplish! Help us shape our future!
LMG takes pride in offering a comprehensive and competitive employee benefits program. For full time employees, LMG provides Paid Time Off starting at 12 days, 8 Holidays, Jury Duty Pay and Bereavement Time. Through our benefit partners, we offer medical, dental, vision, life, and disability insurance coverage. We also have a flexible spending account and a 401(k) Retirement Savings Plan.
LMG is a Tobacco-Free and Drug Free Organization and an Equal Opportunity Employer. LMG participates in E-Verify. LMG complies with all applicable leave laws including FMLA. For more information on FMLA, please visit www.dol.gov/whd/fmla/
Entertainment Technology Partners or any of its subsidiaries are not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Entertainment Technology Partners or any of its subsidiaries via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from ETP Human Resources will be deemed the sole property of Entertainment Technology Partners. No fee will be paid in the event the candidate is hired by Entertainment Technology Partners or any of its subsidiaries as a result of the referral or through other means.
Skills
Required- Strong Organization Skills
- Administrative
Behaviors
Preferred- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Salary : $27
