Administration Assistant

Description

As a Transportation POD Administrator at Environmental Design Group, you will be part of a multidisciplinary team to coordinate and administer various financial, human resources, project-specific, and client-specific programs. The POD Administrator will provide direct administrative support to the office and the Transportation POD within Environmental Design Group. Individuals in this position must be well-organized, detail-oriented, self-directed, able to manage multiple deadlines and projects simultaneously, and be excellent communicators.

As a Transportation POD Administrator at Environmental Design Group, you will:

• Administer and lead various financial, project-specific, and client-specific programs for the POD.
• Effectively balance administrative processes and policies while providing support to project managers to ensure successful completion of tasks.
• Gain a strong understanding of the business and department, then proactively identify opportunities to provide additional support. Approving and processing opportunities and job forms.
• Compose, review, and format contract-related documents, including letter proposals, verbal agreements, master service agreements, and task orders.
• Prepare and assist in the creation of various documents and agreements, such as grant writing, proposals, letters, reports, labels, transmittals, subcontractor agreements, project manuals, and project contracts.
• Partner with Project Managers and Directors to keep client and project information current via Cosential (EDG’s client relationship management system).
• Complete new project setup, including creating and updating records in the accounting and CRM systems
• Prepare and distribute a variety of complex documents.
• Maintain a database and electronic files for client records, financial records, contractor files, project records, and a master list of deliverables for projects.
• Schedule, plan, and attend meetings and events as necessary, and record meeting minutes.
• Support business development by directing incoming client and prospect inquiries to appropriate staff.
• Carry out any other responsibilities as assigned for the organization’s best interest.

Requirements

• A high school diploma or equivalent is required. An associate or bachelor’s degree in business administration is preferred.
• 0-5 years of experience in an administration or related position is required. Knowledge of the A/E/C/ industry is a plus.
• Advanced Excel skills are required. Must be proficient in Microsoft Office, Word, Outlook, and PDF Editor.
• Positive and outgoing personality, with the ability to conduct client, vendor, and employee outreach.
• Ability to juggle multiple tasks and coordinate efforts with multiple team members.
• Excellent written and oral communication skills with the ability to address technical details in a clear, concise, and compelling manner.
• Impeccable attention to detail.
• Excellent time management skills.
• Ability to prioritize responsibilities in a deadline-driven, collaborative environment.
• Strong organizational, project management, and critical thinking skills.
• Demonstrate organizational values and promote company culture.
• Demonstrate consistent behavioral improvements and professional growth.
• Engage and participate in professional organizational activities.
• Attend and participate in internal and external educational opportunities.
• Adhere to business development expectations by always acting as a professional representative of the company.
• Ability to work in a team environment and support other team members.

Professional Development and Leadership Expectations

Environmental Design Group is a teaching organization. To be successful in this position, you must:

• Be part of the shared responsibility of supporting the team’s professional development by mentoring others and being receptive to the coaching and mentorship of others within the organization.
• Attend and participate in internal and external educational opportunities, as appropriate.
• Consistently demonstrate Core Values and promote a positive company culture.

Position Type/Expected Hours of Work

This is a full-time regular position.

Travel

Travel is minimal for this position.

• If necessary to drive for a company purpose, you must have a valid driver’s license and possess a driving record that will enable the employee to be insurable under the Company’s standard vehicle insurance and general comprehensive liability insurance without additional costs to the Company.

Salary Description$25.00-$30.00 Hourly

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift

Ability to Relocate:

• Columbus, OH 43235: Relocate before starting work (Required)

Work Location: Hybrid remote in Columbus, OH 43235

Salary : $25 - $30