Branch Administrator

Environmental Designs

Monarch Landscape Companies is a family of successful landscape brands in eight states across the United States. We are a values-based learning organization committed to being the best place to work as a landscape professional. At Monarch Landscape Companies, your achievements determine your rewards, your abilities define your success, and your professionalism leads to autonomy!

Responsible for the accurate and timely execution of administrative functions in support of Branch operations. Create and maintain a positive, professional working environment that reflects the organization's mission, vision and values.

JOB SUMMARY:

Responsible for the accurate and timely execution of administrative functions, in support of Branch and/or Region operations in conjunction with Corporate functional department needs.

MINIMUM QUALIFICATIONS:

Education

• High School diploma or equivalent.
• BA in Business Administration, Human Resource Management or similar field preferred.

Experience

• 2-4 years related work experience.

License or Certification

• Valid Driver’s License in state where employed preferred.
• Certified Public Notary License in state where employed preferred.

Specialized Skills

• Strong internal and external customer service
• Ability to demonstrate a positive professional demeanor and contribute to a culture of excellence
• Effective oral and written communication.
• Ability to speak effectively before employees individually or in a group setting
• Proven track record of very high attention to detail and organization.
• Proven ability to work within time constraints with limited supervision.
• Ability to prioritize workload and change direction quickly depending on deadlines.
• Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail.
• Intermediate to advanced understanding of the Microsoft Office Suite, CRM and ERP systems.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Bi-lingual English/Spanish strongly preferred, including ability to read, interpret and translate documents and make verbal presentations.
• Ability to read, write and comprehend English.
• Regular, on-time attendance to established work location.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to think rationally and maintain positivity and professionalism in a fast-paced, high-stress environment.
• Constantly required to talk, hear, see, sit, stand and walk.
• Must be able to see at close vision, distant vision, peripherally, have depth perception and have the ability to adjust focus.
• Frequent use of hands to manipulate, handle or feel objects, tools or controls.
• Occasionally required to lift and/or move up to 25 pounds.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

• Constantly required to use computer-based systems.
• Frequently sits for long periods of time in an office environment.

ESSENTIAL DUTIES

Office Administration

• Assist in organization of company functions and meetings including facility allocation and catering.
• Provide general clerical duties, including typing, faxing, scanning, answering phones, greeting visitors and filing.
• Handles all scheduling associated with office machine maintenance.
• Assist with general IT requests, including cell phone management.
• Monitor the inventory of, and requests for all office supplies and completes online ordering.
• Welcome and directs visitors, vendors and applicants as front desk administrator.
• Responsible for complying with and meeting all company driven deadlines.
• Maintain and protect sensitive company data by adhering to internal security controls.

Fiscal Responsibilities

• May assign system generated Purchase Orders (PO) upon request.
• Reconcile vendor invoices against open PO report.
• Analyze reports and job data for discrepancies or issues and share findings with Office Manager/Controller.
• May manage various stages of work order process, including quote creation, approval, scheduling, and closure.
• Timely and accurate processing of non-recurring accounts receivable invoicing.

Contract Administration

• Assist Business Development with contract proposals, RFP’s and customizing appropriate sales & marketing materials. Consult with Marketing/Customer Service as needed.
• Responsible for the setup and/or removal of all maintenance accounts in the various computer-based systems related to Branch operations.
• Responsible for generating renewals and revisions of active maintenance contracts.
• When assigned, handle portal activity for key clients and chain accounts.
• Maintain subcontractor list for contract and insurance compliance.

Human Resource Responsibilities

• Reconcile employee timecards and enter data into computer-based system.
• Have a working knowledge of the company Employee Handbook and be able to answer general questions from employees.
• Ensure effective communication to and from employees and Corporate functional groups.
• May assist with general recruiting functions.
• Assist in on-boarding, orientation and off-boarding of Branch employees.
• Assist with annual healthcare open enrollment.
• Review and process employee status change paperwork to ensure complete, accurate, and compliant information.
• Review and process payroll variances, including missed pay, additional pay, or pay correction requests.
• Ensure accuracy of I-9 documents and active and inactive records are kept in compliance of federal regulations.
• Review and submit incident reports into online system.
• All other duties as assigned.

Total Rewards

At Monarch, we strive to deliver a Total Rewards package that will attract, engage, and retain top talent. Elements of our Total Rewards package include competitive base pay and variable compensation opportunities.

Monarch also provides eligible employees with an array of additional benefits, including:

• The opportunity to enroll in a variety of healthcare benefit programs, including medical, dental, and vision plan options; flexible spending accounts; retirement savings plans; term life/ad&d; and a number of supplemental insurances
• Company Provided Life/AD&D
• Employee Assistance Program
• 7 Paid Holidays
• 3 Days Paid Bereavement
• 5 Days Paid Jury Duty
• Employee Equity Program
• Paid Time Off Starting at 2 weeks per year
• Sick Pay in accordance with applicable state or local ordinance
• On-Demand Pay Through A Partnership with DailyPay
• Referral Bonuses Programs
• Gym Membership and Mobile Carrier Discounts
• Education Assistance
• Best-in-Class Learning Management System
• Career Advancement Opportunities

The specific programs and options available to any given employee may vary depending on eligibility factors such as position, tenure, geographic location, and the applicability of collective bargaining agreements.

Please note that the salary information shown below is provided in compliance with state specific laws. Salaries are based upon candidate experience and qualifications, as well as market and business considerations, and therefore may be different in other locations or operating divisions.

Pay range: $21 - $25

This position will remain open until filled.

Enviromental Designs is an EEO and E-Verify participating employer.

Enviromental Designs is an On Demand Daily Pay employer

Salary : $21 - $25