Senior Administrative Assistant

A professional services firm in the Greenville, SC area is seeking an experienced Senior Administrative Assistant to handle a wide range of administrative and operational support responsibilities. This position requires wearing multiple hats and maintaining confidentiality of sensitive information, so a high attention to detail and eye for accuracy are non-negotiable. We’re looking for someone professional, diplomatic, and mature with a positive, can-do attitude and a genuine love for providing top-notch customer service both internally and externally. If you are energized by working in a fast-paced environment with a lot of moving parts, this might be the right fit for you.

This is a full-time (40 hours per week) position with a Monday-Friday schedule, but Friday is a half-day ending at noon. Working hours are flexible, within the core hours of 8:00am-6:00pm.

As a Senior Administrative Assistant, you’ll be responsible for the following:

• Responsible for the administrative functions of the office including supporting the office workflow, ensuring that procedures are organized and controlled, designing filing/retrieval systems, and properly implementing all clerical functions.
• Assist the CEO with administrative support and addressing client needs.
• Set up and prepare minutes for operations meetings.
• Assist with firm’s marketing endeavors to include: proposals, RFPs, presentations, and typing proposals.
• Assist with project and construction administration duties: set-up, monitor contracts, monitor subcontracts, change orders, RFIs, bulletins, and close out documents.
• Provide day-to-day administrative support to include answering and routing phone calls, processing mail, scheduling appointments, greeting and hosting visitors, ordering office supplies/equipment and maintaining inventory. Must be comfortable working in a smaller office setting and providing total administrative support for professionals.
• Prepare and modify company templates and documents including correspondence, reports, drafts, memos emails.
• Manage travel arrangements, memberships, and licensing for professional staff and projects.
• Promptly assist with basic IT support (server, software administration, computer assistance with Office 365) by coordinating with the company’s external IT vendor
• Ensure that written correspondence is accurate with no grammatical mistakes, formatted correctly, and that any financial spreadsheets are accurate with proper tabulations.
• Responsible for assisting Accountant.
• The position responsibilities are not limited to those listed here, so a willingness to help out with office administration or any task, large or small, is a must.
  
  

Required Qualifications, Skills, and Experience:

• College degree with 15 years of experience in administrative/executive support and office administration roles.
• Professional, poised, with strong interpersonal skills and friendly demeanor.
• Enthusiastic, self-motivated/self-starter with a can-do attitude.
• Highly organized and attentive to detail.
• Ability to multi-task and work with speed and accuracy under pressure.
• Excellent verbal and written communication skills.
• Experience with formatting business correspondence (e.g. executive letters).
• Proficient computer skills and working knowledge of MS Office.
• Accustomed to professional attire suited for interacting with CEOs and professionals of various organizations.
  
  

Other qualifications we find highly desirable:

• Experience working in professional services, real estate development, design, or construction industry.
• Notary
  
  

We offer a generous benefits package that includes the following:

• Medical insurance
• Dental insurance
• 401K retirement plan with company match
• 100% employer-paid group life insurance, short-term, and long-term disability coverage
• Paid vacation
• Paid sick leave
• Performance-based bonus
  
  

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