Administrative Assistant

Administrative Assistant

Environmental Technical Sales, LLC (ETEC) is a manufacturer's representative organization specializing in equipment applications for water treatment, wastewater treatment, solids handling, and air emissions. With a focus on these areas, ETEC offers a wide range of high-quality products to provide optimal solutions for our clients' specific environmental challenges. We serve both the municipal and industrial markets in Louisiana, Mississippi, Arkansas, and Western Tennessee. Our goal is to partner with manufacturers who not only produce exceptional equipment but are also leaders in technology. We pride ourselves on our commitment to excellence, innovation, and providing exceptional value to our customers. As part of our expansion, we are seeking a motivated and organized Administrative Assistant to join our team.

You will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. The ideal candidate will possess excellent communication skills, a positive attitude, and the ability to multitask effectively in a busy environment. As the first point of contact for visitors and callers, you will play a key role in creating a welcoming and organized atmosphere. This position is in-person from our office in Baton Rouge, LA. 

Key Duties and essential functions:

• Answer incoming phone calls, directing the caller to the appropriate department or personnel.
• Greet guests and visitors entering the office and direct them to the appropriate area or individual.
• Maintain inventory of office supplies, promotional items, and ensure stock levels are up to date.
• Schedule and coordinate catering for office meetings and large scale events.
• Maintain the company calendar and enter on a timely basis all business-related events and travel plans communicated to you by team members.
• Receive and distribute daily incoming mail and packages received.
• Provide administrative support to the team as needed, including tasks like copying, collating, and binding documents.
• Coordinate travel arrangements and assist in planning and preparation for local trade shows and promotional activities.
• Manage a large database of customers and support clientele in preparation for the company’s holiday gift giving season.
• Assist in the preparation of proposals, presentations, and other documentation for client meetings and internal reviews.
• Provide ad-hoc project support across various departments including marketing, sales, and operations

Supervisory Responsibilities:

• None

Qualifications:

• Previous experience in an administrative or assistant role, preferably in a professional office environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM & AI software is preferred.
• Ability to work independently and as part of a team, demonstrating a proactive and collaborative approach.
• Bachelor's degree in business administration, marketing, or a related field is desirable but not required.

Physical Demands and Work Environment:

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to talk or hear. Standard office environment.

Benefits:

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation: up to $20.00/hr, dependent on experience and qualifications

The company is committed to equal employment opportunity. The company will not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to, age, ancestry, childbirth or related medical condition; citizenship; color; creed, familial status; gender expression; gender identity; genetic information; height; weight; marital status; national origin; physical or mental disability or handicap; pregnancy; race; religion; sex; sexual orientation; uniform service member status or veteran status; or any other characteristic protected by applicable federal, state, or local laws.