Administrative Assistant

Administrative Assistant

Envision Family Law LLP is currently seeking an Administrative Assistant for our Long Beach office.

This is an excellent opportunity for professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a growing law firm. With offices spanning throughout Washington and California, more than 40 lawyers and professional staff; we are ever expanding.

We strive to create a supportive environment that enables all our personnel to achieve and deliver excellence in their professional careers. We actively embrace different backgrounds, viewpoints, and perspectives. Many of our attorneys and staff participate in pro bono programs and community service to provide social, legal, and economic opportunities to the underprivileged and disadvantaged. Our continued success relies on one distinction - OUR PEOPLE. We are committed to our people by providing a culture that is vibrant, challenging, and rewarding with an environment to choose your career path and experience opportunities and benefits not present at every firm.

Salary:

$24 - $27 hourly rate

Reports To:

Director of Administration and Assistant Director of Administration (collectively “Admin”).

Job Overview:

As an Administrative Assistant you will be responsible for performing a variety of tasks including, but not limited to: Documenting account/file activity in accordance with the Firm and client policies, taking client payments, sorting and processing mail, and assisting the Admin team with projects.

Responsibilities and Duties:

• Organize our case filing systems to ensure all documents are properly sorted and easy to locate, and other administrative duties as needed.
• Draft and proofread legal documents and forms for accuracy and consistently.
• Interact with clients to collect information and assist clients with finding and sharing information.
• Prepare and proofread correspondence.
• Handle outgoing and incoming mailings to be put into our database and then sent out in a timely manner.
• Ensure all data and documents are properly put in the client matter throughout all stages.
• Electronically share sensitive legal documents with clients.
• Organize hard copy and electronic client files and documents in accordance with established procedures.
• Copy, scan, edit, and file documents to support the team.
• Collect and retrieve information from electronic client files as needed.
• Perform general operational tasks as needed.
• Communicate with all clients, prospective clients, and guests with the utmost level of professionalism, care, tact, and absolute warmth and empathy.
• Assist with special projects.
• Participate in opening and maintaining office spaces.
• Frequent various office locations as needed.
• Accept other administrative tasks as needed to assist the team and ensure the Firm runs smoothly.
• Take care of administrative tasks and office correspondence by answering phone calls, emails, and communicating with opposing attorney offices.

Qualifications:

• Some college preferred.
• High school diploma or equivalent required.
• High-level attention to detail is required.
• Strong oral and written communication skills.
• Multitasking and stress management skills are essential for this position.
• Have a pleasant personality, as this is also a customer service role.
• Work authorization required.
• At least one year of office experience preferred.
• Valid Driver’s License.
• Excellent computer skills in MS Office and Google Suite.
• Ability to work independently.

Job Type: Full-time and onsite

Schedule: 8am-5pm, Monday- Friday

Benefits:

• 401(k) match
• Dental insurance
• Health insurance
• Paid Time Off (PTO)
• Vision insurance
• Training and development opportunities

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Long Beach, CA 90807: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Required)

License/Certification:

• Driver's License (Required)

Willingness to travel:

• 75% (Preferred)

Work Location: In person

Salary : $24 - $27