What are the responsibilities and job description for the Process Documentation Specialist position at Envision Header?
Envision Radiology is adding a Process Documentation Specialist to the team!
Monday - Friday / 40 hours a week | Position Pay Range: $33.20 - $40.00
The role remote in any of the approved states
Open to AL, AZ, CO, FL, ID, LA, MO, NE, NC, OK, TX, UT, VA, WA & WI Markets.
Opportunity for additional, discretionary bonus available.
Summary/Objective:
The Process Documentation Specialist will be responsible for thoroughly documenting Envision’s core processes, policies, and procedures across all departments. The Process Documentation Specialist will ensure consistency in terminology, cross-referencing policies to relevant KPIs, and preparing the content for integration with an AI engine. The Process Documentation Specialist is essential in maintaining clarity, standardization, and accessibility of information, promoting a cohesive and efficient operational environment.
Essential Functions
1. Captures, structures, and maintains comprehensive documentation of all core processes and policies within the organization.
2. Works closely with key stakeholders from each department (IT, Operations, Patient Access, Sales, and Clinical) to understand processes, gather documentation, and clarify terminology.
3. Ensures each process and policy aligns with Envision’s KPIs, identifying and documenting how each policy impacts specific performance metrics.
4. Maintains consistent language and format across all documents, enhancing coherence and ease of use.
5. Develops documentation that is structured and labeled for effective integration into the AI engine, ensuring the content is easily searchable and adaptable for AI-driven insights.
6. Reviews and updates documentation to ensure accuracy, relevancy, and compliance with regulatory standards in the medical imaging field.
7. Facilitates training sessions and provide clear communication to teams on the usage of documented processes and policies.
8. Other duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Competencies
1. Ability to analyze, structure, and document complex business
2. Skilled in creating standardized formats and terminologies
3. Ability to convey complex information simply
4. Ethical Conduct.
5. Collaboration Skills.
Supervisory Responsibilities
This position has no supervision responsibilities.
Work Environment
This job operates remotely and must adhere to the work at home requirements.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to talk and hear.
Travel
No travel is expected for this position.
Job Qualifications
Minimum Qualifications/Experience:
- 3 years of experience in Process Documentation or a similar role
- Strong experience in process documentation, technical writing, or business analysis.
- Familiarity with KPI development and an understanding of healthcare or medical imaging industry standards.
- Excellent organizational skills with a high attention to detail.
- Experience with documentation management systems and AI-based search platforms is a plus.
Education/Certifications:
- Bachelor's Degree in Business Administration, Healthcare Administration, or related field, or equivalent education, training and experience.
Additional Eligibility Qualifications
None required for this position.
Compliance
Adheres to Envision’s Code of Conduct and Compliance Policies and attends annual Compliance training as set forth by the Company.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Other duties may be assigned as needed by supervision.
Company Benefits
Below is a list of benefits that are offered to employees, once eligibility is met.
- Health Benefits: Medical/Dental/Vision/Life Insurance
- Company Matched 401k Plan
- Employee Stock Ownership Plan
- Paid Time Off Paid Holidays
- Employee Assistance Program
OSHA Exposure Rating: 1
It is reasonably anticipated NO employees in this job classification will have occupational exposure to blood and other potentially infectious body fluids.
Envision Radiology is an equal opportunity employer (M/F/D/V). We recruit, employ, train, compensate and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by application federal, state or local law.
Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting.
Salary : $33 - $40
