Administrative Assistant

Envision Technology, an innovative business developing and producing advanced electro-optical systems and Small Uncrewed Aircraft Systems (sUAS) for defense and law enforcement applications, is seeking an Administrative Assistant. In this role, you will be a key support member contributing to daily operations and facilitating effective communication across all departments.

Responsibilities:

· Serve as the first point of contact for visitors.

· Greet and screen all visitors per company policy.

· Provide general administrative support to the office such as data entry, organizing, filing, and ordering office supplies.

· Coordinate and order meals for meetings, events, and office needs as required.

· Assist with scheduling meetings, travel arrangements, and office events.

· Support presentations, reports, and other materials for meetings and events.

· Provide general human resources administrative support.

· Assist with the scheduling of interviews and coordination with candidates.

· Support safety officer as needed.

· Review and analyze purchase requisitions and generate purchase orders.

· Adhere to regulatory requirements in the purchasing process.

· Track orders and confirm system lead times, delivery dates, and costs.

· Ensure timely delivery of items and follow up with suppliers on late orders while updating internal stakeholders.

· Assist Accounts Payable as needed to reconcile any invoice discrepancies.

· Other tasks as assigned.

Qualifications:

· Associate Degree in Business Administration or related field with 4 plus years of administrative experience and/or purchasing experience.

· Experience working within a manufacturing environment desired.

· Strong organizational and time-management skills, with the ability to prioritize tasks.

· Excellent communication skills, both verbal and written.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.

· Proactive in managing tasks and timelines from various departments.

· Ability to work independently and as part of a team.

· Experience in customer service, accounts payable, and human resource duties, a plus.

· Precise attention to detail and accuracy.

· Ability to act with integrity, professionalism, and confidentiality.

· Capable of moving up to 25 pounds.

Additional Information:

· Applicant must be a US Person.

· Individuals applying should have the aptitude and motivation to proactively contribute in a fast-paced culture from day one and grow with the company.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

This position will have access to information and items protected under the International Traffic in Arms Regulation (ITAR) and must therefore be a “U.S. person” as that term is defined under ITAR, 22 CFR 120.62.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• This position will have access to information and items protected under the International Traffic in Arms Regulation (ITAR) and must therefore be a “U.S. person” as that term is defined under ITAR, 22 CFR 120.62. Are you a US Person?

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Manchester, NH 03109 (Preferred)

Ability to Relocate:

• Manchester, NH 03109: Relocate before starting work (Preferred)

Work Location: In person