What are the responsibilities and job description for the Accounting Associate position at EP ASU Enterprise Partners?
Accounting Associate
The Accounting Associate is responsible for timely and accurate transaction processing for a variety of functional areas including Accounts Payable, Commercial Card/Expense or Cash Receipting. This position ensures all processing is in accordance with applicable ASU Enterprise Partners’ (ASUEP) policies and donor intent. This position will also provide customer service support for ASUEP’s departments and the University.
What you’ll do
Performs daily receipting of incoming cash receipt funds for ASUEP, its business units and centers of excellence
Reviews and submission of Workday ad hoc bank transactions and customer payments and processes refunds
Responsible for refunds processing
Batches and scans incoming gift funds to Gift Processing department
Downloads monthly bank statements
Ensures accurate and timely closure of departmental inquiries through Jitbit ticketing system and/or Salesforce Cases
Assists with auditor requests for information
Functions as back-up for other Accounting Associate positions as needed
Processes transactions in an accurate and timely manner following all department requirements
Reviews accounts payable and commercial card workflow submissions for disbursement requests from ASUEP and university-wide spending accounts
Verifies approval and coding of accounts payable and commercial card invoices and check requests
Reviews supporting documentation for validation and adherence to policy accounts payable
Updates and maintain supplier database, i.e., supplier banking records and locations
Ensures updated and accurate W-9 on file as required for all suppliers
Maintains updated supplier information for 1099 preparation
Assists with monthly commercial card processing and administration
Reviews monthly commercial card activity: notifies cardholders as needed
Sends commercial cardholder agreements via DocuSign
Maintains commercial card data in Wells CEO
Other duties as assigned
What you'll need
Knowledge of computers and proficient with Microsoft Office Suite (Word and Excel)
Collaborative style, combined with the ability and desire to work in a team-based environment
Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information
Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone
Ability to work both independently and as part of a team
Ability to represent the institution well
High attention to detail and thoroughness in completing assigned duties
Ability to meet deadlines
Relevant qualifications
High School Diploma or GED Equivalent
One (1) year of accounting experience
Or an equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved
Preferred education and experience
Workday experience
Salesforce experience
Not-for-profit industry experience
Benefits
Comprehensive benefits package, including medical, dental, and vision insurance
401(k) plan with matching employer contribution
22 days of vacation time
11 holidays, including your birthday
Parental leave
Significant tuition reductions
Professional development is highly valued at ASU Enterprise Partners, where employees are encouraged to look across the organization and nurture new areas of interest
$30 bi-weekly cell phone reimbursement
About ASU Enterprise Partners
ASU Enterprise Partners is a private, nonprofit organization whose mission is to provide an ecosystem of services to create solutions and generate resources to extend Arizona State University’s reach and advance its charter. ASU Enterprise Partners supports ASU and several affiliates, including the ASU Foundation for a New American University, ASU Outreach Hub, ASURE, NEWSWELL, Skysong Innovations and University Realty.
ASU Enterprise Partners is home to several Centers of Excellence whose purpose is to provide professional services to its affiliates. The Centers of Excellence include Finance, General Counsel, Investments, Public Relations and Strategic Communications, Human Resources, Facilities and Operations, Data Analytics and Insights Planning, Budgeting and Strategy, and Technology and Solutions.
At ASU Enterprise Partners
We serve
ASU and one another with integrity, trust and compassion
We engage
step up, own it, collaborate
We innovate.
continuously, fearlessly, make decisions and take risks
We care
that everyone feels respected and valued for who they are
ASU Enterprise Partners is an Equal Opportunity Employer
Salary : $30
