What are the responsibilities and job description for the Administrative Assistant position at EPIC Health System LLC?
Administrative Assistant
Be the Backbone of a Mission-Driven Team at EPIC Health
At EPIC Health, we’re on a mission to redefine patient care with compassion, innovation, and excellence. As an Administrative Assistant, you’ll play a vital role in keeping our operations running smoothly. From coordinating schedules to supporting new hires and maintaining office logistics, you’ll be the go-to person who ensures everything behind the scenes is seamless.
If you thrive in a fast-paced environment, love organizing the details, and enjoy being the go-to person for getting things done, this role is for you.
What You’ll Do
Office & Administrative Support
- Welcome and assist employees, clients, and guests at reception.
- Handle incoming and outgoing mail, including sorting and distribution.
- Manage office supply orders, acquisitions, and distribution.
- Receive and organize packages, including marketing materials and printed items.
- Oversee office and training room sanitation efforts.
- Assist with IT requests and maintain follow-up schedules.
HR & New Hire Support
- Support new hire orientation, including assembling training materials and setting up workspaces.
- Collect and process I-9 documentation.
- Maintain company apparel, including ordering and distributing scrubs and t-shirts.
- Greet and check in candidates for interviews and notify hiring managers upon arrival.
Event & Meeting Coordination
- Schedule and coordinate meetings across teams.
- Assist in planning and executing group events.
- Organize and order lunches for new hire orientations and team events.
- Maintain an updated company calendar and track deadlines.
Project & Communication Support
- Assist with special projects as needed.
- Process and manage the monthly podcast calendar, including scheduling and recording.
- Maintain up-to-date org charts and communication documents.
- Coordinate repairs and follow-ups for training and podcast room equipment.
What You Bring to the Table
Required Qualifications
- Experience: Minimum 2 years as an administrative assistant or in a similar support role.
- Communication Skills: Strong verbal and written communication, with the ability to interact professionally with all levels of staff.
- Organizational Abilities: Detail-oriented and able to juggle multiple tasks efficiently.
- Technology Skills: Comfortable using scheduling tools, office software (Microsoft Office, Google Suite), and HR platforms like Paycor.
- Interpersonal Skills: A team player with a positive attitude who thrives in a dynamic environment.
- Problem-Solving Mindset: Ability to take initiative and handle challenges with a solutions-driven approach.
Why Join EPIC Health?
What We Offer
- Competitive Pay & Benefits: Recognizing your contributions with a strong compensation package.
- Growth & Development: Opportunities to expand your skill set and grow within a mission-driven organization.
- Collaborative Culture: Work with a supportive team dedicated to making a real impact.
- A Role with Purpose: Be part of a healthcare organization that is changing lives every day.
Additional Information
- Location: This position is based primarily in Southfield, MI, with occasional travel to clinics in Metro Detroit.
- Schedule: Full-time, Monday-Friday.
- Background Check Required: All applicants must complete a background check prior to employment.
Ready to Join a Team That’s Making a Difference?
If you’re highly organized, proactive, and ready to contribute to a team focused on transforming healthcare, we want to hear from you.
Apply today and become part of EPIC Health’s mission to deliver patient-centered care with excellence.
Visit www.epichs.org to learn more
