What are the responsibilities and job description for the Executive Assistant to Vice President of Public Affairs (TCWF) position at EPIP?
Executive Assistant to Vice President of Public Affairs (TCWF)
Posted on February 14, 2020
THE OPPORTUNITY
The California Wellness Foundation is seeking an experiencedadministrative professional to provide executive support to the Vice President of Public Affairs. The Public Affairs department is responsible for the foundation’s communications, community relations and public policy work.
At Cal Wellness, an executive assistant (EA) performs work well beyond the scope of entry-level assistants. The EA becomes the right hand of the executive, with the goal of taking on any administrative or project-related tasks in order to allow the executive to focus on department- and enterprise-wide priorities. EAs report directly to a member of the executive management committee, which includes the CEO, CFO, Vice President of Programs, Vice President of Public Affairs, and Vice President of Operations.
EAs provide administrative support primarily to their EMC member, as well as limited support to the department’s directors. EAs are responsible for a wide variety of complex and critical executive administrative duties and serve as a key representative of the executive’s office.
KEY RESPONSIBILITIES
- Maintain executive’s calendar, scheduling meetings, and coordinate related arrangements.
- Manage logistics for executive’s travel, making reservations and coordinating any related needs.
- Manage expense reporting, ensuring timely submission of materials through Concur.
- Develop and track contracts and consulting agreements to support department work, coordinating with project leads in the department as well as the Operations and Finance teams.
- Design, implement and maintain efficient processes to manage administrative work within the department.
- Work closely with EAs across the foundation to coordinate meeting logistics and project work for foundation executives.
- Plan and manage logistics for meetings and events, including vendor and venue selection and budget management.
- Manage meeting materials and documentation, including agenda planning, note taking, synthesizing outcomes, and distribution of advance materials as well as follow-on action items. Follow up with task owners to ensure completion.
- Develop and / or review, format, and proofread correspondence, presentation materials, and other documents to ensure accuracy and completeness.
- Develop a comprehensive knowledge of operational practices, policies, and procedures.
DEPARTMENT-SPECIFIC RESPONSIBILITIES AND EXPERIENCE
CANDIDATE PROFILE
The EA position requires deep proficiency in a broad range of administrative and operational activities. The ideal candidate has superb interpersonal skills, a positive attitude, the ability to anticipate needs as well as adapt and respond thoughtfully to emerging issues, and the ability to work quickly and effectively in a dynamic environment.
The position requires clear, effective communications skills; a high level of discretion, critical thinking and judgement in handling sensitive and confidential information; and advanced organizational and prioritization skills necessary for multitasking and keeping the supervising executive on track, on time and informed.
REQUIREMENTS, QUALIFICATIONS AND RELEVANT EXPERIENCE
Travel
Core Competencies
THE CALIFORNIA WELLNESS FOUNDATION
The California Wellness Foundation is a private, independent foundation established in 1992 with a mission to protect and improve the health and wellness of the people of California. As one of the largest health-focused foundations in California, with more than $900 million in assets, Cal Wellness is a nationally recognized leader for its strategic core operating support for grantees; public policy grantmaking; and a focus on violence as a public health issue. It is Cal Wellness’ desire to promote equity and level the playing field so that everyone has access to good-paying jobs, healthy and safe neighborhoods, and quality health care services. The Foundation’s current Advancing Wellness grantmaking strategy includes three interrelated portfolios : Bridging the Gaps in Access and Quality Care, Promoting Healthy and Safe Neighborhoods, and Expanding Education and Employment Pathways. Since its founding, Cal Wellness has awarded nearly 9,000 grants totaling more than $1 billion. Its annual operating budget is approximately $13M, and its annual grantmaking is approximately $35M.
As the Foundation looks to the future, it is pursuing new and innovative strategies beyond its core grantmaking to advance its mission, including implementation of new technology systems, development of its public affairs capacity, and establishing mission- and program-related investment portfolios.
Cal Wellness has a diverse staff of approximately 40 located in our Los Angeles and Oakland offices and a diverse 11-member Board located throughout the state of California. The Foundation’s work underscores a belief that wellness requires social justice, a deep commitment to diversity, equity and inclusion (DEI), and sustained efforts to eliminate systemic barriers that prevent access to health care, education, employment and safety.
For this position, the selected candidates starting salary may range from $72,200to $90,200 ($34.71 to $43.36 per hour), commensurate with skills and experience. Highlights from our benefit package include : a variety of health plans, a generous 401(k) retirement savings plan, paid time off, professional development and educational opportunities, matching gifts, and the opportunity to work at a mission and values driven organization.
TO APPLY
Please upload your resume and letter of interest through the link here :
If you require a reasonable accommodation in order to participate in our application process, please let us know.
Please read the following job description thoroughly to ensure you are the right fit for this role before applying.
The California Wellness Foundation is an equal opportunity employer and welcomes a diverse candidate pool.
The above job description is intended to describe the general nature and level of work performed and is not intended to limit the scope of potential work assignments. This is only a summary of the typical functions of the job and duties may differ from those as outlined above.
J-18808-Ljbffr
Salary : $72,200 - $90,200
