Logistics Coordinator

Overview

As a Distribution/Logistics Coordinator, you will primarily be responsible for administering all invoices for warehouse operations and reconciling/tracking all freight invoices.

Responsibilities

Warehouse Ops invoicing

• Track commitments with warehouse customers
• Prepare database and maintain all commitments with customers
• Obtain necessary information to invoice customers monthly
• Create manual invoice requests and submit to invoicing
• Ensure all invoicing is accurate and in alignment with actual inventory

Transportation invoices

• Receive and process all transportation and shipping invoices timely and accurately
• Analyze invoice data to ensure charges are properly coded to customers and/or projects
• Obtain approvals based on authority matrix
• Submit invoices for payment
• Track to ensure all is process timely and accurately
• Escalate to management any invoices that do not align with expectations

Customer warehouse agreements

• Maintain a tracker of all customers using warehouses to include warehousing agreements and Bill and Hold along with key terms of those agreements.
• Monitor terms of agreements and communicate to responsible teams for compliance.
• Track timeline commitments agreed upon and report regularly to VP, Distribution and Logistics of deadlines.
• Work with other departments to get agreements in place.
• Other duties assigned by VP, Distribution and Logistics.

Qualifications

• Four-year degree or equivalent preferred
• Minimum of 1-2 years supporting operations
• Must be adept in use of MS Office, Excel, Visio, Project, internet, and e-mail
• Outstanding organizational skills, with a high degree of quality and accuracy
• Strong quantitative and analytical skills
• Ability to manage small projects; willing to coordinate the work of others
• Strong ability to multi-task and follow-up independently on a wide range of issues
• Experience coordinating the purchase of equipment and supplies preferred
• Working knowledge of computers and equipment
• Effective written and verbal communication skills
• Willingness to perform keyboard intensive work 90% of the time.

Physical Requirements

While performing this role, you will engage in both seated and occasional standing or walking activities. We provide reasonable accommodations, in accordance with relevant laws, to support success in this position.

By embracing our values, you will contribute to our collective mission of making a positive impact within our organization and the broader community. We understand that this job description serves as a guide and is not an employment contract.

POSITION SPECIFICS

The base salary range for this position at commencement of employment is expected to be between $19.23 and $24.04 hourly; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including commissions and discretionary bonuses, in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and personal leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. ePlus Benefits highlights can be viewed here.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

CORPORATE VALUES

Respectful communication and cooperation: We prioritize respectful communication, fostering an environment where everyone is treated with dignity and respect.

Teamwork and employee participation: Collaboration and teamwork thrive through diverse perspectives, both within our teams and in our interactions with our customers.

Work/life balance that supports our employees’ varying needs: We value the well-being of our employees, recognizing that a healthy work-life balance is pivotal to our collective success.

Embracing communities: We embrace and support the communities that nurture us. Our employees' dedication to fostering positive change is a source of immense pride for us.

COMMITMENT TO DIVERSITY, INCLUSION AND BELONGING

We are an equal opportunity employer that does not discriminate or allow discrimination based on race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, disability, veteran status, or any other classification protected by federal, state, or local law.

ePlus is dedicated to fostering, cultivating, and preserving a culture that represents diversity, enables inclusion, and makes our employees feel comfortable bringing their full, unique selves to work.

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