What are the responsibilities and job description for the Project Coordinator position at EPS Group?
Reports To: Senior Project Manager
Status: Full-time, Non-Exempt
Primary Areas of Focus
- Project Coordination & Health
- Contract Management
Core Responsibilities
- Provide coordination and planning support to Project Managers / Engineers on multiple projects from preliminary design through construction phases.
- Submit applicable materials to the client and/or respective local, state, or federal review agencies.
- Administer/review project documents including contracts.
- Maintain project management reporting software, create, updates, and distributes project/client files and generates schedules and reports.
- Assist with tracking project budgets, may assist accounting with preparation of client invoicing.
- Provide client coordination and customer service for internal and external clients.
- Coordinate and attend design / construction meetings.
- Assist Project Managers with research for proposals.
- Assist Project Managers with client and contractor communications.
- Support change order management, estimates and quality control.
- Follow established project coordination workflows and processes. Share ideas for improvement with Project Manager.
- Support Project Managers and in documenting meetings, as requested, including project walks, punch lists, acceptance documents, construction administration, and the administration of internal and external contracts.
- Assist with project closeouts.
- Responsible for engineering of record for testing and observation.
- Coordinate submittal packages, project checklists, team deliverables, progress, and schedule to achieve project commitments. Submit applicable materials to the client and/or respective local, state, or federal review agencies.
- Communicate when project commitments are in jeopardy.
- Perform due diligence and project research.
- Perform quality assurance and control to ensure consistency in deliverables.
- Perform other duties as assigned.
- Achieve a 60%-70% Billable Utilization Rate. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.
Preferred Skills & Experience
- High School Diploma or GED required.
- Minimum of 5 years’ experience in project-based professional services industry, preferably in real-estate, construction, design, engineering, or surveying.
- Proficient with Microsoft 365 and ability to learn common industry software.
- Basic knowledge of public processes and engineering/surveying projects.
- Basic understanding of project management workflow.
- Attention to detail and documentation skills.
- Valid driver's license and automobile insurance.
Physical Requirements
- Required to stand, walk, and sit.
- Requires a regular and normal range of hearing.
- Must be able to lift 15 lbs. occasionally.
- Must have manual dexterity sufficient to operate a computer keyboard and calculator.
- Noise levels are consistent with a standard office environment when working in an office.
Perks & Benefits
- Health, life, 401(k), dental and vision insurance
- Short-term, long-term disability insurance and leave
- Paid holidays
- Paid Time Off
- Bereavement leave
- Discretionary bonuses, if applicable
EPS Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.
