What are the responsibilities and job description for the Associate, Mail Services position at Equiniti?

Job / Project description :

This role is on-site must be located near Ridgefield Park, NJ
This will be a temp-to-perm position, expected to last 6-12 months

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.

EQ US is a leading provider of ownership data management, analytics and advisory services to public and private companies as well as corporate issuers and mutual funds. EQ offers a comprehensive product set, including transfer agency services, cap table management, equity compensation services, proxy solicitation and advisory services, private company solutions and bankruptcy claims administration services. Affiliates include, D.F. King and Co., Inc., and Astrella Private Company Solutions, Inc. Learn more at : www.equiniti.com / us

EQ's vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ.

Role Summary

The Incoming Mail Associate is responsible for sorting all incoming mail-typically via hand-and ensures that it is delivered to the correct employees in a timely fashion according to AST's set procedure.

Core Duties / Responsibilities

The successful candidate will be responsible for the following :

Keep record of all mail received using the computer system in a particular order to be able to identify date of receipt, where and whom it was sent to for easy identification.

Sort packages and group them into different categories for easy dispatch and safe handling during delivery to prevent damage of sensitive packages if they were mixed up with non-sensitive ones

Collect mail and packages from internal stakeholders, verifying that each has a correct delivery address

Work with courier services and postal offices to get best rates for mail delivery and stay updated on quality-of-service delivery

Gather inventory items and evaluate seasonal inventory counts, recording inventory items and materials

Fill relevant details in distribution and shipping forms, providing accurate information to ensure that mail is delivered to the right locations and people

Maintain supplies, including shipping and mailing envelopes, boxes, markers, forms, stickers, and tape to ensure adequate stock levels

Answer inquiries from employees about posting rates and duration and inform them about special posting packages and promotions

Maintain a neat and orderly workspace and ensure that the mailroom is properly organized

Weigh employee items to be mailed to get the right weights and assign the proper amount of postage to them

Train mailroom clerks that are new to the organization, sharing best practices and organizational mailing procedures

Skills, Capabilities and Attributes

The successful candidate will demonstrate the following experience, skills, and behaviors :

High School diploma / GED or equivalent experience

6 months to 1 year of previous mailroom / production experience preferred.

Willingness and availability to work additional hours if assigned.

Self-motivated, able to work well independently as well as communicate and work effectively with others.

Competency in performing multiple functional tasks.

Highly organized and detail-oriented

Must be able to perform physical work in an office setting, which includes mobility, bending, reaching above shoulder level, and lifting and carrying moderately heavy objects (up to 50 lbs.) during the course of the workday.

Compensation

18.00 per hour

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks

Salary : $18

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Associate, Mail Services

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