Administrative Assistant

Job Title: Administrative Assistant

Company: Equipped Painting

Location: In-Person in Renton Office

Job Type: Part-Time

Job Overview:

Equipped Painting is looking for a detail-oriented and proactive Administrative Assistant to provide crucial support to our residential contracting team. The ideal candidate will help streamline operations by handling a wide range of administrative tasks, making a significant impact on the efficiency and success of our projects.

Key Responsibilities:

• Inbound Call Management: Answer and manage incoming calls, providing professional and courteous customer service.
• Production Scheduling: Coordinate and maintain project schedules to ensure timely execution of tasks.
• Payroll Organization: Assist in processing payroll, ensuring accuracy and meeting deadlines.
• Recruitment Assistance: Support the recruitment process by screening calls, setting up hiring ads, and organizing interviews.
• Email and Communication Management: Manage the contractor's email inbox, respond to inquiries, and relay critical information to the team.
• Client Communication: Act as a liaison between clients and project managers, ensuring clear and effective communication.
• Outbound Calls: Schedule estimates and follow up with potential clients to secure new business.
• Expense Tracking: Monitor and document project expenses to support financial management.
• CRM Management: Organize and update the customer relationship management (CRM) system to keep client information accurate and accessible.
• General Office/Administrative Tasks: Handle various administrative duties as needed to support the contractor's business operations.
• Marketing/Social Media: May work on Marketing campaign tasks with door to door marketing, events, and social media.

Qualifications:

• Experience: At least 1 year in an administrative role, preferably within the construction or contracting industry.
• Technical Skills: Proficient in Google Drive, Spreadsheets, and CRM software.
• Customer Service: Strong ability to manage client interactions with professionalism and efficiency.
• Adaptability: Quick to adapt to changes in tasks and priorities in a dynamic work environment.
• Coachability: Eager to learn new skills and grow with the company.
• Reliability: Highly dependable, with a strong commitment to meeting deadlines and delivering quality work.
• Organization: Meticulous and organized, with exceptional attention to detail.
• Communication: Excellent verbal and written communication skills.
• Remote Work Requirements: For remote roles, candidates must have a quiet, uninterrupted workspace suitable for making calls.

Why Join Equipped Painting?

• Growth Opportunities: Be part of a growing company with opportunities for career development.
• Impactful Role: Your work will directly contribute to the success and efficiency of our contracting operations.
• Supportive Team: Join a team that values your input and fosters a collaborative work culture.

EQUIPPED VALUES

E - Empathy: We lead with empathy, fostering emotional awareness and compassion in every interaction. We actively listen, care deeply, and ensure every person we serve feels understood and

valued.

Q - Questions: We embrace curiosity and seek understanding through thoughtful questions. By challenging assumptions, we grow, learn, and innovate, ensuring continuous improvement in all we do.

U - Unwavering: Our faith and commitment to servant leadership remain unwavering. God guides our mission, and we credit all our success to Him, staying steadfast in our principles and values.

I - Intentional: We act with deliberate purpose, ensuring every decision and action is aligned with serving others and creating positive, meaningful impacts in their lives.

P - Preparation: Preparation is the foundation of our confidence and trustworthiness. We understand that failure to prepare is preparation for failure, and we are committed to being ready for every challenge and opportunity.

P - Purpose: We are driven by a higher purpose, rooted in faith and guided by our commitment to serve others. Our foundation keeps us aligned with the bigger picture: living and working to fulfill God’s plan for us.

E - Empower: We strive to uplift and empower others, encouraging everyone to reach their full potential. By cultivating an environment of growth and positivity, we help each other thrive.

D - Deliver: We hold ourselves accountable for delivering excellence in every aspect of our work. With integrity, clear communication, and dedication, we create lasting impressions and provide the ultimate customer home painting experience. Everyone in the organization has a shared responsibility to deliver results and do right by one another.

To Apply: Interested candidates are encouraged to apply by submitting their resume and a cover letter outlining their relevant experience and why they are the perfect fit for this role. We look forward to welcoming a new member to our team!

Job Type: Part-time

Pay: $19.00 - $24.00 per hour

Expected hours: 16 – 32 per week

Schedule:

• Monday to Friday

Work Location: In person

Salary : $19 - $24