Executive Assistant

Let Us Tell You About this Position:

As Executive Assistant, you will provide comprehensive, advanced-level support to key members of the organizations C-Suite, acting as a trusted partner and operational resource. This dynamic role requires the ability to anticipate needs, think critically, and propose solutions with a high level of professionalism and confidentiality. Your responsibilities will extend beyond traditional administrative duties, emphasizing strategic planning, project management, and communication to support the CEO's vision and the organization's objectives.

What Are the Key Objectives:

• Complete a broad variety of administrative tasks for the Executive team including managing an active calendar of appointments, completing expense reports, composing, and preparing correspondence, arranging itineraries and preparing agendas, taking minutes and compiling documents for meetings.
• Builds relationships to ensure the success of the organization and manages a variety of special projects for the Executive team; some of which may have organizational impact.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters/emails, personal correspondence, and other tasks that facilitate the Executive team’s ability to effectively lead the organization. Serve as a point of contact for the leadership team when access to company executives is needed.
• Maintain and update key organization documents including strategic plans and initiatives, company vision / mission / values, and supporting documents for recommendations.
• Serve as a liaison between our Executive team and our investors. Provide details and situational context to property and project summaries and reports.
• Communicates directly, and on behalf of the Executive team for the charitable foundations, with Board, donors, employees, and others, on matters related to charitable foundation's programmatic initiatives.

What You Offer:

• A Bachelor’s degree in business administration or a related field.
• A minimum of two years’ experience supporting a C-level executive or in a project management or administrative role, with demonstrated success in high-pressure environments.
• Basic project management experience; experience with developing presentations and project proposals is a plus.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Exceptional organizational skills and a keen attention to detail, with the ability to prioritize and manage multiple tasks efficiently.
• Strong interpersonal and communication skills, with the ability to build and maintain relationships at all levels of the organization.

What’s In It For YOU:

• The opportunity to work for a well-established, privately held national company.
• A collaborative work environment that values your skills and supports your professional growth.
• A comprehensive benefits package with affordable options.
• Unlimited Paid Time Off, in addition to 8 paid company holidays.
• Access to onsite exercise facilities.
• And much more that we are excited to share with you.

Equity | ECS is an EQUAL OPPORTUNITY EMPLOYER.