What are the responsibilities and job description for the Legal Assistant position at Equity Commercial Real Estate Solutions?
Equity ECS is a national, full-service commercial real estate firm headquartered in Columbus, OH, with regional offices in Atlanta, Austin, Chicago, Cincinnati, Dayton, Orlando, San Antonio, and Tampa. As one of a limited number of firms that can offer a uniquely tailored service, we offer complete and professional services in real estate development, brokerage, construction, as well as program, asset, and property management.
Our people are ambitious and entrepreneurial, like our goals, which is why we foster a growth mindset. We are on a mission to double our business over the next five years, and to be successful we know we need to invest in our collective growth – continually developing our people, our teams, and our work product.
We value a humble approach to leadership where all team members have the opportunity to achieve their highest potential. A best-in-class client experience originates from a best-in-class employee experience, which is bolstered by our commitment to honesty, transparency, collaboration and accountability in every interaction.
The Legal Assistant will support the Chief Legal Counsel and Attorney in all aspects of legal administration and corporate governance. The ideal candidate will have experience in legal support, excellent communication skills, and a strong ability to manage multiple tasks in a fast-paced environment.
Role Responsibilities:
- Assist the Chief Legal Counsel with preparing and reviewing legal documents, including contracts, leases, and agreements related to commercial real estate transactions.
- Maintain and organize corporate records, legal files, and contract databases.
- Facilitate the execution of legal documents, including notarization and corporate filings.
- Assist in managing regulatory compliance, corporate governance, and ensuring timely filings with state and local agencies.
- Coordinate meetings, maintain calendars, and arrange travel for the Chief Legal Counsel and other legal staff.
- Conduct legal research and assist in preparing reports and presentations for senior leadership.
- Liaise with external counsel, regulatory agencies, and internal departments to ensure efficient communication and document flow.
- Manage legal billing and invoice processing, including tracking and organizing outside counsel fees and expenses.
- Provide administrative support, including scheduling, correspondence, and office management duties, to ensure the smooth operation of the legal department.
- Ensure best practices are utilized.
Education and Experience:
- Bachelor's degree preferred, or an equivalent combination of education and relevant work experience.
- Minimum of 5 years of experience in a legal support role, preferably within commercial real estate, corporate law, or a related field.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal document management systems.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive and able to work independently as well as collaboratively in a team environment
What’s In It For YOU:
The confidence that comes in working for a well-established, privately held national company.
A work environment that allows and encourages individuals to use their skills and talents to advance in their role and profession.
A full benefits package with costs that don’t break the bank.
Unlimited Paid Time Off in addition to 8 paid Company holidays.
…And a lot more that we are excited to share with you
Equity | ECS is an EQUAL OPPORTUNITY EMPLOYER
