Administrative Support Specialist

Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Real Estate Administrative Support Specialist. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today!

THIS IS AN IN-PERSON POSITION, NO REMOTE APPLICANTS WILL BE CONSIDERED

Compensation

$17- $19 hourly

Responsibilities

• Transaction Tracking: Monitor all transactions from the initial agreement to post-closing phase. Produce closing statements on behalf of agents and company.
• Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department.
• Database Management: Input and maintain client data in our database reporting system, ensuring data accuracy and completeness.
• Compliance Review: Scrutinize all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations.
• Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively.
• Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates.
• Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs.

Qualifications

• Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs.
• Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy.
• Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively.
• Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities.
• Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality.
• Communication: Strong verbal and written communication skills.

About Company

For over 30 years, we have been devoted to providing our sales professionals, support staff, and branch directors with an exceptional work environment. We’ve been recognized by Boston Globe’s “Top Places to Work” competition for many years. While we’ve grown substantially over the years, we’ve stayed committed to ensuring we know every one of our teammates personally and hold numerous company-wide outings and gatherings throughout the year to ensure that our company culture remains one of close personal relationships...

We established our company with the fundamental belief in fostering collaboration and envisioning a stronger community of real estate professionals through teamwork and mutual support. Each of our offices is committed to contributing to and supporting the communities they serve as they practice real estate.