What are the responsibilities and job description for the Administration Assistant position at Ergon, Inc - Refining & Marketing?

Ergon Refining is currently seeking an Operations Administrative Assistant. This role is responsible for gathering and organizing daily, monthly, and yearly refinery operations personnel and time-related data to generate reports essential for optimizing refinery operations.

Ergon Refining, Inc. is a great company with great pay and great benefits. We are a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are a family owned company headquartered in Flowood, Mississippi, that pride ourselves on maintaining a small company feel.

Responsibilities :

Work with other refinery personnel to ensure data provided is accurate and timely
Assist supervision with other assigned projects
Maintain a well-organized workspace at all times
Practice good working relationships with all co-workers and associates
Generate and distribute reports monthly on overtime, sick leave, attendance, vacation time

usage and turnover

Operations Department Administrator for SchedulePro

Assist in maintaining Operations vacation schedule including assigning new employees,

changing shift schedules, positions, updating training schedule, and publishing new

schedules

Update ShiftAll and other shift scheduling related documents or spreadsheets

Department Administrator for Kronos

Utilize employee recap report from E-Log to maintain and update Kronos with accurate employee

time, vacation and sick leave accruals for all hourly personnel in the Operations Department

Generated and maintain Operations department payroll and leave (vacation, sick, etc.) for all

hourly personnel in the Operations department

Provide technical writing assistance as assigned by the Operations Manager

Assist in the purchasing and receipt of various items as needed for the department

Maintain, reconcile and submit Operations Department purchase card (P-card) report in Concur

Maintain, reconcile and submit Operations Manager's travel card report in Concur

Other duties as assigned by the Operations Manager

Requirements :

High school diploma or equivalent

A good understanding of accounting procedures and principles

Computer experience required in Microsoft Windows and Microsoft Office programs

including Outlook, Excel, and Word with the ability to learn new computer programs as

related to Job responsibilities

Excellent communication and organizational skills

The ability to provide and comprehend written and verbal instructions

The ability to learn and understand basic refining principles as related to charge and yield,

shift work, and shift scheduling

The ability to work as part of a team to accomplish projected goals

Must be able to pass a pre-employment drug screen and background check. A clean MVR is required.

Ergon Refining, Inc., offers a competitive benefits package : 401(k) matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance and Profit Sharing

We are an EEO / AAP employer.

Job Role : Operations Administrative Assistant

Location : Vicksburg, MS

Job Posted by ApplicantPro

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