What are the responsibilities and job description for the Principal Clerk Typist position at Erie 1 BOCES?
Location : Erie 1 BOCES Instructional Services E1B Education Campus West Seneca, NY
Hours : 8 : 00AM – 4 : 00PM
Hourly Salary : $23.51
General Responsibilities :
Facilitates and coordinates the activities of the Career Development Services division.
Maintains a regular filing system concerning divisional use. - Divisional Files - Teacher / Support Staff Files – Evaluations
Processes incoming correspondence and prepares responses for communications of a routine nature.
Places and receives telephone calls and other messages.
Maintains a schedule of appointments and makes arrangements for conferences and interviews.
Processes various types of official local, state and federal reports and forms. CO-Ser Reports, CTEDS, Uniform Cost Reports, 602 Report
Builds / Maintains budgets for CTE and Teacher Center. Does monthly billing, amendments inputting change orders from districts' requests for services.
Assists in the preparation of special reports and records - e.g. COSER data, grants.
Assists in the administration of various programs and activities as assigned by the Division Director.
Maintains required divisional records necessary for reporting and reference.
Assists in the preparation and analysis of surveys and other data gathering documents.
Supervises clerical operations in the division.
Creates and monitors budget, prepares change orders from districts' requests for services and budget amendments for Director's approval. Page 2
Create purchase orders and maintains files all division purchase orders.
Loads and monitors Perkins Grant. Completes grant paperwork as needed.
Assists in other clerical / administrative functions as directed by the Division Director.
Process payroll / Attendance for CTE / Workforce staff. Produces daily report.
Records minutes at various CTE Meetings
Quarterly Board Reports
Create / Maintain Sub Lists - AESOP - Letter of Assurances
Assignment Letters
Create / Process IEA’s / SPC’s
Process : Accident Forms Claim Forms Travel Conference Request Forms
Transcript files
Perform other duties as assigned by supervisor.
Job Qualifications
Desired Qualifications :
Excellent Communication Skills and Attention to Detail.
Ability to work well with others on a team in a busy environment.
Tech savviness preferred.
Minimum Civil Service Qualifications : Must hold permanent status as a Principal Clerk Typist or must have taken recent Principal Clerk Typist; or meet minimum qualifications for a provisional appointment as follows :
A) Completion of two (2) years of study at a regionally accredited or New York State registered college or business school, supplemented by courses in typing or word processing and two (2) years of office experience including typing or word processing; OR;
B) Graduation from high school or possession of a high school equivalency diploma, supplemented by courses in typing and word processing and four (4) years of office experience including typing or word processing; OR;
C) An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Additional Qualifications :
- Solid experience as an Administrative Assistant in clerical skills and office management
APPLICATIONS WILL BE ACCEPTED THROUGH FEBRUARY 12, 2025
Position Start Date : 01 / 27 / 2025
Application Deadline : 02 / 12 / 2025
Civil Service Title : Principal Clerk Typist
Job Number : 1224-0004
Salary : $24
