Executive Assistant

Overview
We are seeking a highly organized and proactive Executive Assistant to support our company. The ideal candidate will possess excellent communication skills and a strong ability to manage multiple tasks efficiently.

This role is crucial in ensuring smooth operations within the office, facilitating project and event coordination, and enhancing overall productivity. This is a fast paced and your work day never repeats itself, thus the EA must be highly adaptable in multitasking and switching gears.

Duties

• Provide comprehensive administrative support to owner and managers, including managing schedules and Outlook Calendar appointments.
• Provide customer/community support by monitoring and responding to emails the company receives.
• Coordinating community donation requests with the Store Manager.
• Coordinate and organize meetings, events, and travel arrangements.
• Utilize Google Suite and Office applications to create documents, spreadsheets, presentations, and reports.
• Manage phone systems with professionalism, demonstrating excellent phone etiquette, answering questions and taking orders/billing phone orders when needed.
• Assist with project coordination by tracking deadlines, deliverables, and progress updates.
• Handle DocuSign processes for document management and approvals.
• Maintain an organized office environment through effective office management practices.
• Develop and implement efficient filing systems for easy access to information.
• Work directly with owner and store manager to perform administrative tasks in relation to large scale events put on by the company.
• Create invoices and keep communication lines with Current wholesale customers.
• Work alongside the Marketing Manager to coordinate monthly story times and activities.
• Reconcile and track petty cash.

Requirements

• Proficiency in Google Suite (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint).
• Experience with Quickbooks is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Excellent penmanship.
• Experience in event planning and coordination is a plus.
• Familiarity with project coordination principles to assist in managing timelines and deliverables.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Previous experience as an Executive Assistant or in a similar administrative role is advantageous.
• Assist in any duties as delegated by the owner.
• 2 year commitment minimum.

Job Type: Full-time

Pay: $17.50 - $28.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Employee discount
• Health insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $18 - $28