What are the responsibilities and job description for the EWR Administrative Assistant Full-Time position at ERMC?
Job Description
Job Description
General information
Job Title
EWR Administrative Assistant Full-Time
Date
Tuesday, January 21, 2025
City
Newark
State
New Jersey
Base Pay Rate : 24.50
Full / Part Time
Full Time
Shift
A.M. shift, P.M. shift
Requirements and Description
Essential Functions & Key Responsibilities
Maintain strict confidentiality of all personnel records and employee information.
Assists in the recruiting process to include processing applications and new-hire paperwork, interviewing candidates as needed and tracking applicant flow information in Avature
Maintains personnel records of active and terminated employees according to company policy.
Enters new hire information, personnel changes, and payroll information into Kronos.
Answers questions concerning benefits, schedules, uniforms, policy and escalates employee concerns in a professional and timely manner.
Coordinates employee fingerprinting and serves as authorized signatory for SIDA badging applications.
Maintains OSHA records and assists in administering on-the-job injury reporting.
Assists with payroll processing and serves as backup payroll administrator.
Processes internal / external communications as needed.
Keep records of all information related to employee documentation.
Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.
Qualifications for Administrative Assistant
Administrative experience : 2 years (Preferred)
Proficiency in Microsoft Word & Excel : 2 years (Preferred). Intermediate or Advanced Skills (Most Competitive)
Ability to multi-task with excellent time management and organizational skills
Exemplify strong ability to be flexible, resourceful and make sound judgments.
Ability to maintain positive relations with internal and external contacts.
Exemplify strong problem-solving skills with the ability to anticipate needs and proactively improve processes.
Experience working in a fast-paced environment and effectively managing competing demands.
Experience with any of Kronos, Avature, and PANYNJ Airport ID office are plus.
Bi-Lingual or other language skills a plus
This is NOT a hybrid role; Remote work is not permitted. This job is on site and each work week is split between airport operations and corporate duties.
Pre-requisite :
Must be a local (in-state) resident.
Must be at least 18 years of age.
Must adhere to professional appearance standards, no tattoos visible on hands, face or neck, piercings only permitted in ear lobes. No gauges are allowed.
Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
Must complete SIDA training to obtain an airport authority identification security badge. Subsequent completion of Authorized Signatory training. Must continuously retain qualifications for SIDA and Authorized Signatory.
Must possess a High School diploma or GED.
Minimum Qualifications
High School Graduate or Equivalent
Must be a local (in-state) resident.
Ability to pass a pre-employment drug screen.
Must be at least 18 years of age.
Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
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