Office & Contracts Administrator

ersg are looking for an Office & Contracts Administrator to join our Operations team in the US. The ideal candidate will be able to demonstrate a high level of accuracy and attention to detail as well as being fast-learning and motivated. We are looking for someone with excellent organisational skills, is willing to work under pressure and to tight deadlines.

Previous experience in an office environment, ideally in a Contracts/HR/Office Administration role is preferred, but full training will be provided.

Responsibilities include:

• Responsible for general office duties such as ordering supplies, coordinating with outside vendors, mail processing, and various ad hoc tasks.
• Performing workers onboarding tasks including but not limited to background checks, drug tests, ordering rental vehicles and associated fuel card
• Booking contractor travel arrangements and monitoring payment of travel invoices.
• Performing reporting and auditing tasks such as truck audits, per diem audits, etc
• Liaising internally with HR and IT to facilitate new hire onboarding and setup.
• Preparing and issuing candidate and client contracts from templates created and managed by the legal team.
• Liaising with client & candidates for renewals and raising appropriate documentation.
• Responsible for ensuring that all the necessary compliance documentation has been obtained for new contractors to comply with applicable laws and regulations.
• Liaising externally with clients and contractors by both telephone and email and internally with consultant’s face to face to
• ensure that the contract process runs smoothly.
• Responsible for setting up and managing Candidates, Clients and Placements on the online Timesheet and Compliance systems.
• Supporting Team Leader to report on new placements and finishers each week.
• Work on special projects, from time to time, as needed.
• Other general administrative duties when/if required.

About you:

• Fluency in English, other languages are desirable
• Competent in Microsoft Office
• Great attention to detail
• Excellent communication and organisation skills
• Ability to work efficiently under pressure or to tight deadlines
• Ability to work independently and as part of a team