HR Professional/Administrative Assistant

Who You Are

You are a humble, hungry, intuitive, and smart professional who has experience being responsible for all aspects of human resources for a small business or small team. You may also have experience as an office or administrative assistant with the ability to organize, prioritize, and meet important deadlines. You are comfortable communicating with all people, externally and internally, and you enjoy being the first voice any caller hears when they contact the Company. You understand that customer experience is a top priority and do your best to ensure we exceed expectations. You are a friendly and highly meticulous, detail-oriented individual with the ability to multitask and effectively communicate, and you follow through with intensity to complete tasks and projects efficiently, taking pride in your work and accountability for your responsibilities. You get things done right, quickly, and you’re eager to take on more. You have a positive attitude, you assume positive intent in others, and you are resolution oriented. Last but certainly not least, your personal integrity is unwavering.

Key Responsibilities:

·        Administrative Assistance: Provide administrative support to the office as the first face and voice people encounter when they interact with ESB.

o  Answer phones, receive packages and visitors

o  First line of communication with customers, office employees, and construction staff

o  Coordinate and schedule meetings, appointments, and interviews

o  Ensure the office is neat, comfortable, organized and efficient

o  Manage office supplies and services

o  Assist with special projects and other duties as assigned

o  Administer Employee Recognition Programs (birthdays, employment anniversaries, employee of the month, etc.)

·        HR Leadership & Accountability:

o  Manage and optimize employee recruitment, hiring and onboarding

o  Maintain employee records and documents

o  Payroll and benefits administration

o  Develop and implement strategies for HR compliance, ensuring company policies and procedures meet legal requirements

o  Optimize health and safety program for OSHA compliance, implementing best practices in collaboration with superintendents

o  Co-develop HR strategy with ESB leadership and follow through with implementation

o  Prepare reports summarizing and analyzing key metrics like headcount, turnover, absenteeism, and labor costs

Qualifications:

·        Education:

o  High school diploma or equivalent required.

o  Associate's degree in Human Resources, Business Administration, or related field preferred.

o  Certification in Human Resources (e.g., PHR, SHRM-CP) is a plus.

·        Experience:

o  Minimum of 5 years’ experience in managing full-cycle human resources functions, including recruitment, onboarding, benefits administration, and compliance

o  Minimum of 2-3 years’ administrative experience, ideally in a construction environment

o  Prior experience in a fast-paced, deadline-driven environment, preferably in a small business or construction company

o  Familiarity with payroll systems and basic accounting practices is a plus

o  Experience in employee relations, performance management, and conflict resolution

·        Skills:

o  Strong organizational and time-management skills with a proven ability to manage multiple tasks and meet deadlines

o  High level of attention to detail and accuracy

o  Excellent written and verbal communication skills, with the ability to communicate effectively across all levels of the organization

o  Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

o  Experience with HR management software a plus

o  Ability to handle sensitive and confidential information with discretion and professionalism

o  Knowledge of HR laws, regulations, and best practices, especially related to construction industry requirements

o  Ability to maintain a positive and welcoming office environment

o  Strong problem-solving skills and the ability to adapt in a dynamic work environment

·        Attributes:

o  Self-starter with the ability to work independently and collaboratively within a team

o  Strong interpersonal skills and the ability to interact with employees, management, and external vendors with professionalism and courtesy

o  A proactive and solution-oriented mindset, with a focus on improving operational efficiencies

o  Bilingual in English and Spanish is highly preferred

o  A strong understanding of and commitment to workplace safety protocols, especially in a construction setting

·        Personal Characteristics:

·        Highly dependable and adaptable, with a strong work ethic

·        Ability to remain calm under pressure and effectively manage stressful situations

·        Strong sense of integrity, confidentiality, and accountability

·        Motivated by a desire to foster a positive work culture and contribute to team success

ESB Core Values

Accountability—We take full responsibility for our actions, decisions, and the outcomes we produce. By holding ourselves accountable, we foster trust with our clients, employees, and partners, ensuring that every project meets or exceeds expectations.

Safety—The well-being of our team, clients, and community is our top priority. We are committed to maintaining a safe work environment through diligent planning, proper training, and adherence to all safety protocols, ensuring that everyone goes home safely at the end of the day.

Integrity—We uphold the highest ethical standards, doing what’s right even when no one is watching. Our reputation is built on honesty, transparency, and a commitment to fair dealings, ensuring that we earn the trust and respect of everyone we work with.

Quality—Excellence is at the heart of everything we do. From manufacturing to installation, we ensure that every building we create is a testament to craftsmanship, durability, and design. We never compromise on quality, because we believe in delivering the best for our clients.

Continuous Improvement—We are always striving to be better. Through innovation, feedback, and constant learning, we seek out opportunities to refine our processes, enhance our skills, and deliver more value, ensuring that every project is more successful than the last.

Who We Are

Est. 1984 ESB Design Build makes getting new custom commercial buildings easier, faster, and less costly. We are a fully licensed, bonded and insured woman-owned small business, and we're different from other builders because we directly employ our core construction tradespeople, so we have better control over quality and timeline compared to builders who subcontract everything. Our core business is design-build services for custom commercial buildings, and we employ substantial prefabrication in our construction. We are a Mohave Arizona Purchasing Cooperative vendor, so Arizona schools and Mohave member organizations have a uniquely easy procurement option when they build with ESB. Our most popular offering is our slab-on-grade, steel frame modular building, but what sets us apart beyond the innovative, quality product we offer is the fact that we maintain long-term relationships with our customers that lead to high satisfaction, build trust, and result in repeat business and quality referrals.

Over the past 40 years, we’ve provided top quality space for education, childcare, animal care, medicine and healthcare, religion, government, and private business. To us, “modular” is not a type of building, it is an approach to building better. We take pride in our unique construction technology—it is faster, safer, more sustainable, more efficient, has improved quality control and is significantly more cost effective. The result of ESB's work is a less expensive, stronger, higher quality structure completed in a fraction of the time.

Visit esbdesignbuild.com and check out our social media pages (@esbdesignbuild) for more information about what we do.