What are the responsibilities and job description for the Bookkeeper/Accounts Payable/Purchasing position at ESC Region 7?
Assist with annual budget preparation. Process bids and purchase orders as directed and in accordance with established procedures.Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts. Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.Detects and resolves problems with incorrect orders, invoices, and shipments. Coordinate training for bus driver certificationsSchedule bus physicalsTrack CDLs and make notifications of expirationsSchedule drug testing and coordinates with campusesOther duties as assigned.Special Knowledge/Skills: * * *Knowledge of accounting principles*Ability to work with numbers in an accurate and rapid manner*Ability to use software to develop spreadsheets, databases, and do word processing*Knowledge of procedures for purchasing and invoicing supplies and equipment*Ability to analyze and organize a complex filing system of bid-related documentation*Proficient keyboarding and file maintenance skills*Effective organizational, communication, and interpersonal skillsMental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stress
