What are the responsibilities and job description for the Payroll Specialist position at ESC Region 7?
Primary Purpose: Compile and prepare regular district payroll, including related reports and deposits. Workunder moderate supervision to ensure accurate and timely preparation of payroll recordsaccording to prescribed procedures and regulations.Qualifications: Education/Certification: High school diploma or GEDSpecial Knowledge/Skills: Knowledge of basic payroll accounting proceduresAbility to maintain accurate and auditable recordsAbility to use software to create spreadsheets, databases, and do word processingProficiency in keyboarding and file maintenanceAbility to work with numbers in accurate and rapid manner to meet established deadlinesEffective organizational, communication and interpersonal skillsKnowledge of and commitment to customer care principlesExperience: Two years of payroll accounting experience in a school environment, preferredMajor Responsibilities and Duties: Payroll Accounting1. Prepare accurate district payroll for distribution to employees following establishedprocedures.2. Receive and audit timesheets for all district employees.
Calculate employee wages,salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.3. Balance payroll earnings and deductions; initiate related transfers of funds and deposits.4. Maintain district payroll registers, employee payroll information, and other originaldocumentation in an orderly and accurate manner in accordance with state, federal, anddistrict requirements.Data Entry5. Prepare and post all payroll changes including payroll deductions, salary changes,termination, and new employee information.6.
Compile, maintain, and file all reports, records, and other documents as requiredincluding maintaining payroll and related files such as payroll records, absent-from-dutyreports, and service records.7. Prepare and submit payroll reports and forms including those required by InternalRevenue Service, Texas Workforce Commission, Texas Retirement System, FederalInsurance Contributions' Act (FICA), Medicare, Texas New Hire Reporting, and WorkersCompensation Commission.Other8. Work cooperatively with central office staff, principals, department heads, campus anddepartment secretaries, and employees to ensure accuracy of information reported.Resolve payroll problems and inquiries.9. Respond to requests from financial institutions regarding verification of employment.10.
Maintain confidentiality of information.11. Follow district safety protocols and emergency procedures.12. Perform other job-related duties as assigned.Supervisory Responsibilities: None.Mental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions to meet established deadlines; maintainemotional control under stress
Calculate employee wages,salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.3. Balance payroll earnings and deductions; initiate related transfers of funds and deposits.4. Maintain district payroll registers, employee payroll information, and other originaldocumentation in an orderly and accurate manner in accordance with state, federal, anddistrict requirements.Data Entry5. Prepare and post all payroll changes including payroll deductions, salary changes,termination, and new employee information.6.
Compile, maintain, and file all reports, records, and other documents as requiredincluding maintaining payroll and related files such as payroll records, absent-from-dutyreports, and service records.7. Prepare and submit payroll reports and forms including those required by InternalRevenue Service, Texas Workforce Commission, Texas Retirement System, FederalInsurance Contributions' Act (FICA), Medicare, Texas New Hire Reporting, and WorkersCompensation Commission.Other8. Work cooperatively with central office staff, principals, department heads, campus anddepartment secretaries, and employees to ensure accuracy of information reported.Resolve payroll problems and inquiries.9. Respond to requests from financial institutions regarding verification of employment.10.
Maintain confidentiality of information.11. Follow district safety protocols and emergency procedures.12. Perform other job-related duties as assigned.Supervisory Responsibilities: None.Mental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions to meet established deadlines; maintainemotional control under stress
