Administrative Assistant for Curriculum and Instruction

QUALIFICATIONS:

• High School Diploma
• Three years clerical experience
• Experience in operating a variety of word processing and office software
• Experience in working with multiple supervisors preferred
• Recommended by ESC Executive Director
• Any acceptable variations of the above as approved by board of directors

CENTER RESPONSIBILITIES:

• Process all personal timekeeping, travel reporting and other paperwork in a timely manner
• Maintain professional attire and grooming appropriate for specific job position.
• Demonstrate punctual and regular attendance on the job
• Reports for work ready to perform responsibilities
• Supports the mission, goals, and objectives of the ESC
• Upholds and adheres to safety rules and policies of the ESC
• Performs professional responsibilities as required by ESC policies, processes, and procedures
• Meets proficiency levels of required technology skills as outlined by supervisor
• Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
• Exhibit professionalism in all situations at the ESC
• Develop collaborative and positive relationships with schools and co-workers
• Exhibit planning and leadership on assigned tasks and projects
• Ability to take initiative and exhibit innovative thinking
• Keep supervisor advised of all pertinent financial and operations business
• Ability to handle constructive criticism in a positive manner
• Evidence of following-up and following-through with services
• Evidence of professional loyalty
• Other duties as assigned by supervisor

DEPARTMENT RESPONSIBILITIES:

• Ability to handle and see to completion multiple projects simultaneously and on deadline
• Demonstrates positive attitude with excellent interpersonal skills
• Be willing to work as a member of a team but also independently
• Upholds confidentiality of the information processed in all work, if required
• Attends all called meetings including departmental staff meetings, work team meetings, and general staff meetings
• Actively contributes to assigned work teams
• Develops and competently implements an individual work plan that clearly contributes to the accomplishment of departmental, Integrated Academic Team, and organizational goals
• Analyzes metrics, evaluates outcomes, and makes adjustments to optimize impact of work
• Demonstrates a commitment to provide exceptional customer service

POSITION RESPONSIBILITIES:

• Process requisitions and purchase orders for department
• Open incoming mail and sort as necessary
• Prepare and process outgoing mail
• Type and process letters, reports, consultant agreements, interoffice correspondence, and other items
• Place, receive, and transfer telephone calls, record/distribute telephone messages, and maintain an updated address and telephone list
• Print and assemble materials when needed
• Maintain an orderly filing system for records and materials for immediate reference
• Operate office machinery necessary to perform specific job requirements
• Inventory office supplies and equipment and order as necessary
• Make travel arrangements for consultants
• Enter workshop information into escWorks System (including but not limited to room reservations, setup, registration, and evaluation)
• Assist consultants with workshop activities, including but not limited to preparation, setup, registration, and clean up

SPECIAL ASSIGNMENTS:

Additional projects as assigned by supervisor of Executive Director

Up to 226 working days
This is an at-will employment position.
In the event of an economic slump, a reduction-in-force may be necessary. Employees will be notified in writing