Personnel Coordinator-Human Resources Department

The Personnel Coordinator is responsible for providing comprehensive administrative support to the personnel department, ensuring efficient operations and effective communication within the organization. This role involves assisting with a variety of personnel functions, maintaining accurate records, and facilitating the onboarding and support processes for employees.

EXAMPLES OF DUTIES

Organizes and maintains personnel records, ensuring accuracy and confidentiality of all employee information.

Schedules and coordinates pre-employment appointments, training sessions, and onboarding activities to facilitate a seamless integration of new hires.

Responds to inquiries from employees and the public regarding personnel policies, procedures, and programs, delivering accurate information through phone, email, and in-person interactions.

Prepares and distributes personnel-related documents, including job postings and orientation materials, to support recruitment initiatives and enhance employee engagement.

Attends recruitment events to increase the visibility of County jobs and attract more applications.

Conducts background checks and verifies employment histories as part of the hiring process, contributing to thorough candidate evaluations.

Assists in organizing new hire orientation sessions, ensuring that necessary materials are compiled and presented effectively.

Maintains electronic personnel files ensuing completeness and accuracy of files.

Prepares reports related to personnel activities and compiles statistical data for analysis and decision-making.

Performs additional administrative tasks and special projects as assigned to support the personnel department’s overall operations.

Performs other duties as assigned

TYPICAL QUALIFICATIONS

Minimum Qualification Requirements:

Training and Experience:

Associate's degree in Business Administration, Human Resources, Psychology, or related field and two years of experience in Human Resources; or, a combination of education and/or experience equivalent to these requirements.

License and Certification

Notary Public within six months of employment

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

customer service principles

recordkeeping principles and practices

automated human resources information systems

applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes

basic principles and practices in assigned area of responsibility

general office procedures

record keeping principles

computer applications

operating computers and applicable software (Microsoft Suite)

providing customer service

communication and interpersonal relations as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

maintain a variety of records and logs

facilitate and conduct presentations

schedule, coordinate, and/or conduct employee activities, training sessions, and/or meetings

administer programs in assigned area of responsibility

analyze problems, identify alternative solutions, project consequences of proposed actions, and make recommendations in support of goals

coordinate activities in assigned area of responsibility

compile, interpret, and analyze data and information

interpret, apply, and explain applicable laws, codes, regulations, policies, and procedures

conduct research and prepare related reports

respond to changing situations and needs

handle sensitive and confidential information

work independently

manage multiple priorities

meet assigned deadlines

collect and analyze data

maintain confidential files and records

prepare clear and concise reports, correspondence, procedures, and other written materials

communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

SUPPLEMENTAL INFORMATION

County-wide Employee Responsibilities:

All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.

All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Emergency Management Responsibilities:

During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned.

Physical Requirements:

Positions in this class typically require sitting, standing, talking, hearing, seeing, and repetitive motions as well as finger and hand dexterity.

Sedentary Work: Exerting up to 10 pounds of force occasionally. This work involves working in an office environment and sitting most of the time as well as walking and standing occasionally.

Benefits/Compensation Package:

• Medical / Dental / Vision plans
• Prescription coverage
• Employee health clinic
• Employee fitness centers
• Employer-sponsored retirement plan or an investment plan
• Deferred Compensation Plan
• Flexible Spending Account(s)
• Employee Assistance Program
• Annual/Sick Leave or Paid Time Off (PTO)