Program Coordinator - Assistant County Administration

**Close Date: February 23, 2024**

This class coordinates, supervises, and evaluates programs and activities of the office of Assistant County Administration.

The Program Coordinator reports to the Liaison Officer, assisting in management of County grants, grant-related contracts, long-term grant funded programs, EDATES, FEMA reimbursement, homelessness issues, public records request, and other assignments under the responsibility of the Liaison Officer.

EXAMPLES OF DUTIES

Assists the Liaison Officer in researching and compiling information regarding available state, federal, and other funding sources available to the County

Communicates and coordinates with County departments to solicit information for grant reporting submittals and public records requests and with other governmental agencies to ensure proper reporting is being submitted

Coordinates with partner agencies to deal with homelessness issues

Reviews grant applications for grammatical and numerical errors

Maintains database for EDATES and grants, and associated contracts for time requirements, i.e., renewals, specific notifications, etc.

Maintains County Administration EDATE, grant files, and grant related contracts

Monitors department compliance with federal and state grant requirements for Liaison Officer

Assists in preparing BCC agenda items as needed

Distributes information regarding grant opportunities to other governmental or non-profit entities as applicable

Maintains grant funding resource materials and publications

Assists with the financial administration of various disaster related and hazard mitigation funding sources following declared disasters, including the FEMA Public Assistance program, Hazard Mitigation Grant Program, Flood Mitigation Assistance Program, and other programs

Assists in the compilation of public records requests information

Assists the Assistant County Administrators as required

Interacts with other County departments, other government agencies, and the public in an effective and courteous manner

Will have a role in the County’s disaster preparation and/or disaster recovery efforts, as designated in the County Comprehensive Emergency Management Plan; will be required to work before, during and/or after an emergency

Performs other related duties as required

TYPICAL QUALIFICATIONS

Minimum Qualification Requirements:

Training and Experience:

Associate’s degree in Business Administration, Public Administration, or a related field and at least two years of administrative or management experience and experience in data collection and maintenance and management of electronic data systems; or, a combination of education and experience equivalent to these requirements.

Licenses and Certifications:

Valid driver’s license from state of residence

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

customer service principles

modern office procedures, methods, and equipment

basic filing and recordkeeping principles

English language, grammar, and punctuation

office policies, procedures, and requirements

using a computer and related software applications

handling multiple tasks simultaneously

maintaining files

complete any training requirements

communicate clearly in English

operate standard telephone system

exercise business telephone etiquette

perform routine mathematical calculations

research techniques, sources and methods

creative and business proofreading, editing, writing, and research

communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

SUPPLEMENTAL INFORMATION

County-wide Employee Responsibilities:

All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.

All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Emergency Management Responsibilities:

During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned.

Physical Requirements:

Positions in this class typically require reaching, standing, walking, lifting, grasping, talking, hearing, seeing, finger and hand dexterity, as well as repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.