Executive Assistant to the Athletic Director

The Escanaba Area Public School District seeks a qualified candidate for the following position:

Executive Assistant to the Athletic Director

Location: Escanaba Junior/Senior High School

Start Date: Immediate

Reports to: Athletic Director

Salary: Negotiable

Deadline:

Qualifications

• Experience in a secretarial or administrative assistant role
• Experience in an athletic or educational setting preferred
• Experience managing events and coordinating logistics preferred
• Experience working with high school students and their families preferred
• Proficiency in Google Workspace, Microsoft Office Suite, Powerschool preferred

Desired Characteristics

• Exceptional organizational skills, including strong ability to multitask, prioritize, and manage multiple deadlines effectively
• Ability to thrive in a fast-paced environment
• Strong professional communication skills with coaches, student athletes, parents, and District offices
• Remain calm under stress levels associated with job demands, including constant contact with students, colleagues, and the public
• Meet deadlines within strict time constraints
• Handle sensitive situations with discretion, professionalism, and confidentiality
• Use good safety awareness and judgment
• Lift and/or move up to 25 pounds

Job Description

• Serve as the primary point of contact for the Athletics Department, handling phone calls, emails, and walk-in inquiries
• Support the Athletic Director, and coaching staff to facilitate the smooth operation of the interscholastic athletics programs in the Escanaba Area Public Schools
• Update department web applications and calendars to ensure timely and accurate information is available to stakeholders
• Coordinate facility rentals, summer camps, and athletic registration processes
• Coordinate facility assignments for practices and competitions
• Organize team transportation and lodging
• Manage awards and recognition programs for athletic events
• Oversee accounts payable and receivable for department expenses, including officials' payments and budget tracking
• Maintain accurate records of student-athlete participation, eligibility, and compliance with MHSAA rules and deadlines
• Use social media platforms to highlight events and achievements
• Compile data and create reports for the Athletic Director as needed